SUMMARY:

The Office Coordinator provides operational and administrative support to the corporate office at Genesis Group Homes. This position is essential to the business operations of the Company and includes a variety of responsibilities including assisting in A/R and A/P support and processing, vehicle fleet management, economic assistance paperwork, database management, computer support, event and party planning, and other duties as assigned. The position requires attention to detail, organization, strong work ethic, ability to multi-task, excellent computer and software skills, assignment flexibility, and strong teamwork skills.

This position reports to the Accountant/Office Manager. The position is classified as non-exempt.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist the Accountant/Office Manager in the management of the Company vehicle fleet including GPS monitoring, creating and verifying reports, and monitoring vehicle maintenance.
• Assist the Accountant/Office Manager in processing monthly billing, filing economic assistance paperwork, service agreement management, and other financial duties as assigned.
• Provide professional, enthusiastic, and efficient support to the Accountant/Office Manager and other Company leaders as directed.
• Assist in the maintenance of Company databases to ensure data integrity, reporting accuracy, and effective outcomes.
• Provide backup of Receptionist duties, acting as first of contact for the Genesis Corporate Office including answering phones, directing visitors to appropriate staff, etc.
• Assist in the planning and management of company social and party events.
• Maintain company apparel program.
• Provide back up support to the Accountant/Office Manager in maintaining all company computers, printers, software upgrades, and new releases.
• Contribute to continued development of best practices, more efficient administrative and operational processes, and a fun work environment.
• Assist with Administrative projects as assigned.
• Scan and maintain files in Microsoft SharePoint.
• Other duties and responsibilities as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

JOB REQUIREMENTS:

• Ability to move intermittently throughout the workday.
• Demonstrate skills in reading, writing, and speaking the English language fluently.
• Possess sight and hearing senses, or use a prosthetic device which enables these senses to function adequately.
• Implement risk management measures to avoid and/or ameliorate risky practices, non-practices/incorrect practices or violations of any sort.
• Ability to make independent decisions when circumstances warrant such action.
• Willingness to take initiative, adapt to circumstances, and work independently.
• Requires excellent oral and written communication skills to effectively communicate with employees, customers, and vendors.
• Ability to work effectively and collaboratively in a diverse work environment.
• Excellent organizational and time management skills, including the ability to prioritize and balance multiple projects concurrently.
• Ability to maintain a high level of confidentiality and professionalism is required in order to make administrative and procedural decisions and judgments on sensitive and issues.
• Must be adaptable, have self-motivation, and strong follow through skills.

QUALIFICATIONS:

• High school diploma or GED required, Associate or Bachelor’s degree preferred.
• 3-4 years’ experience working in an administrative role/office setting.
• Proficiency in all Microsoft office applications.

WORKING CONDITIONS:

• Work in a variety of settings throughout the community.
• Sit, stand, walk, bend, lift, and move intermittently during working hours.
• In subject to frequent interruptions and imposed deadlines.
• May be subject to hostile and emotionally upset customers, staff, family members, and the public; may be subject to physically aggressive individuals.
• Attends and participates in a variety of educational programs designed to increase knowledge and expertise in the field.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Brooklyn Park, MN 55445: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person

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