Accounting / Office Manager

1. Receive, Review & Process Invoicing from Subcontractors & Vendors

2. Prepare Owner Job Change Orders. Create Sub CO’s. Track & Update Logs

3. Track Job Costs: General Conditions & Allowances

4. Prepare Monthly Draws w/PM & Field Operations per Owner contract billing requirements (15th / 30th). Generate Owner Invoices/Pay Application (G702/G703/SS), Monthly

5. Follow up on Invoices/Pay Application with clients prior to due date

6. Prior to Sub Pay-out verify Contract, W-9, Insurance & Warranty received

7. Sub Pay-outs: Request, Receive, Track Waivers for Draws Requests/Title Payouts

8. Work w/PM & Project Operations (PO) Team on Close-out & Final Billing, Including General Conditions Reconciliation.

AR/AP

1. Owner/Job Set-Up in QB

2. Receive Owner Payments in QB

3. Review all Invoices & obtain appropriate approvals for Job Allowances, General Conditions & EE Expenses

4. Process All Invoices and Pay as required

5. Reconcile all Bank Statements for DeJames Builders and DeJames Properties monthly in QB

6. Enter all Credit Card charges & Reconcile CC accounts monthly in QB

Budgeting/Reports

1. Create & Manage Annual Cash Flow tracking & Projections Report (in-putting draw details) monthly

2. Run Monthly QB Sales by Customer Report.

3. Run weekly AP & AR reports, manage payables to due dates

4. Run and Review QB Job Profitability Report Review w/ PO (Project Operations) & PM (Project Manager) Monthly

5. Prepare QB Job Report for Job Allowances, Expenses and General Conditions. Review w/ PO (Project Operations) & PM (Project Manager) Monthly.

Payroll

1. Set up Payroll, Verify and Manage all EE Salaries and Deductions in QB.

2. In QB, Create & Execute Payroll semi-monthly.

3. Track and Manage EE: Hours by Job, Time off in QB semi-monthly using monthly hours tracking, annual vacation calendars & requests forms.

4. In QB, Run Payroll Liabilities Report, Pay PR Liabilities accordingly (Fed 941, IL 501, American Funds & HSA Dep).

5. Create Annual Hours tracking spreadsheet for Field and Office, distribute on or before 12/15 of current year for following year.

6. Create Annual Vacation/Sick/PTO calendars and distribute on or before 12/15 of current year for following year.

7. Review PR Direct Deposit dates for upcoming year communicate dates to EE’s (distribute with 12/15 PR check) due to holidays many dates may be off typical 15th/30th.

8. Update EE expense report as necessary.

Miscellaneous Responsibilities

1. Company Insurance (DS&P)

2. Health Insurance (BCBS)

Job Type: Full-time

Pay: $45,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Glendale Heights, IL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: One location

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