Accounting & Receivables Assistant

Our client, a local non-profit that serves and empowers youth in the community is seeking an experienced Accounting & Receivables Assistant! This is a DIRECT HIRE opportunity for their Portland, OR. office! If you are an analytical accounting & receivables professional, with proven non-profit industry experience and experience with grant billings, coding, and compliance, we would love to hear from you! In this role your primary responsibility would be for accounts receivable to assist the accounting department as it receives, processes, and collects on pledges, contracts, and grants, as well as for goods sold or services rendered. Requires review of account information, correct discrepancies, and ensure that all accounts are correctly billed and that payments are collected.

DIRECT HIRE!

Hybrid: Portland, OR. (In office: Tues, Weds, TH.)

Pay: 58K to 65K, DOE (With generous total comp package)

Key Responsibilities for Accounting & Receivables Assistant:

• Preparing invoices, sending bill reminders, filing paperwork, and contacting clients related to pledges, grants, contracts, and other agreements.
• Generating reports and statements for internal use such as A/R aging schedules each month.
• Responsible for all receivables and related activities.
• Responsible for all billings and invoices related to pledges, contracts, and grants.
• Timely review of overdue accounts, pledges, contracts, and grant payments.
• Tracking and recording pledge commitments received from the Development department.
• Preparation of invoices for donors upon receipt of properly prepared pledge form commitments.
• Recording grant awards and reviewing LOAs, contracts, and agreements.
• Generate grant expenditure tracking to the Grants Manager and VP of Development to ensure that grant funds are being spent within the performance period and achieving desired financial targets and goals.
• Serve as the primary financial contact to in administering the financial component of the grant, including submitting SFSP (Summer Food Service Program) and CACFP(Child and Adult Care Food Program) claim reimbursement after receiving EOM reports.
• Assist in creating budgets for grant proposals, when necessary.
• Assist with the preparation and maintenance of the grant allocation process.
• Create and send timely pacing reports for special events to Development Team.
• Review of A/R Aging to ensure collections on all possible outstanding receivables.
• Monitor and maintain the finance email, including the distribution, as appropriate, to the finance team for action.
• Special Projects in support of the CFO and Controller.

Requirements/Qualifications for Accounting & Receivables Assistant:

• 3+ years’ experience in accounting or finance professional.
• Non-profit experience. – Preferred.
• Bachelor’s degree in accounting, finance, or a related field. – Preferred.
• Proficient in QuickBooks.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat.
• Grant management & allocation experience.
• Strong math, typing, and computer skills, especially with bookkeeping software.
• Excellent communication, research, problem-solving, and time-management skills.
• High accuracy, efficiency, accountability, and attention to detail.
• Exhibit understanding, sensitivity, and responsiveness to cultural differences present in employee population.

About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

PB/BH #11024

Job Type: Full-time

Pay: $58,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• accounting / financial: 3 years (Preferred)
• QuickBooks: 1 year (Preferred)
• Grant Management & Allocation: 1 year (Preferred)

Work Location: Hybrid remote in Portland, OR 97202

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