Accounting Technician Job at East Bay Regional Park District
JOB
Please Note: This job bulletin will close on December 21 , 2022, at 4:59 PM. The East Bay Regional Park District is a system of beautiful parklands and trails in Alameda and Contra Costa counties to the east of San Francisco. Established in 1934, the Park District is the oldest and largest regional park system in the United States, managing over 125,000 acres of parkland within 73 regional parks, and encompassing over 1,300 miles of trails for hiking, biking, horseback riding, and nature learning.Vacancy SituationThe Park District currently has one vacancy for an Accounting Technician in the Payroll Unit of the Finance Department. This position will be working at the Administrative Headquarters in Oakland, CA. The hiring pools established as a result of this recruitment will be used to fill the current vacancy and any additional vacancies that may occur in Accounts Payable, Accounts Receivable, Grants, or Budget Unit during the one-year life of the hiring pools.What You'll Be Doing: Under the supervision of the Finance Supervisor, you will perform a variety of routine to complex duties for the entire range of bookkeeping and paraprofessional accounting functions as well as assisting in special projects by completing analysis and studies. As an Accounting Technician in the Payroll unit, you will be responsible for auditing timecards submitted through a web-based time-entry system and responding to employee inquiries. We Are Looking For Individuals Who: Are detail-oriented, well-organized, and have the ability to prioritize and multitask effectively.Have excellent oral and written communication skills.Have excellent customer service skills and a proactive, get-the-job-done attitude!Are able to research, analyze and interpret policies, regulatory guidelines, and precedents.Are able to work independently and exercise sound judgment.A Few Reasons Why You May Love This Job: Working with a purpose for a better world today and in future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click here for details regarding additional benefits.Tuition reimbursement and professional development.Free on-site parking.Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch) Our ValuesRespect: We honor each other, the park users we serve, and the land we steward.Resilience: We creatively adapt to change. We address challenges with empathy, perspective, and determination.Relationships: Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.Transparency: We hold the public's trust through meaningful stakeholder engagement and unfettered access to timely and reliable information on decisions and performance.
EXAMPLE OF DUTIES
Essential functions: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.All areas: Work is performed in accordance with established policies, procedures, or techniques; Operates a personal computer and other standard office machines; Interprets and applies regulations, policies, contracts, and precedents; Communicates with District employees, supervisors, managers, outside vendors, and other jurisdictions; Performs arithmetic calculations.Payroll: Prepares bi-weekly payroll for processing; Audits electronic timecards and reviews personnel change forms for completeness and accuracy, budget coding, compliance with MOU’s, policies, and procedures; Maintains employee payroll records; W-2 reporting, updates tax withholdings, exemptions, payroll deductions, disability payment integration, leave accruals, and direct deposit instructions; Complies with Federal, State, and court-ordered garnishments, reconciles and transmits withholdings to benefit providers and initiates payment; Calculates FLSA overtime and retroactive payments and adjustments to ensure accurate compensation; Provides documentation for State unemployment audits; Prepares complex calculations and reports in response to internal and external requests for payroll information; Assists employees and supervisors with timecards to promote accuracy and compliance with MOU’s; Secures confidential employee information.Accounts Payable: Audits purchase card requisitions, expense reports, purchase order requisitions, and petty cash replenishment requests; reviews, evaluates, and processes invoices for payments to vendors, Federal, State, and other jurisdictions; Reviews descriptions, confirm coding to chart of accounts and purchase order, reviews for appropriate approvals and supporting documentation, compliance with District policies and procedures; Audits calculates, and reconciles sales use taxes in accordance with State guidelines; Disburses checks to vendors; researches and resolves vendor and employee inquiries and issues; Maintains documents for 1099 reporting; Records electronic funds transfer payments and prepares journal entries.Accounts Receivable: Reviews invoice requests for proper account coding and completeness; Processes invoices for posting, printing, record keeping, and distribution; Monitors and communicates with departments and customers status of outstanding invoices and maintains payment documentation; Interfaces audits, and posts Point of Sale (POS) transactions from third party reservation and recreation software into District’s financial system; Prepares and processes bank deposits or cash receipts; Prepares and posts approved accounts receivable batches and journal entries; Reconciles bank accounts and maintains cash and investment records; Researches and corrects transaction discrepancies.Grants: Administers and maintains financial records for grant and bond projects; Tracks grant expenditures and contract reporting requirements; Coordinates grants-related financial data; Reviews project accounts for proper coding and funding status designations; Prepares journal entries for corrections; Maintains schedules and detailed documentation to support requests for reimbursement from granting agencies.Budget: Assists with the preparation, distribution, and monitoring of the annual operating and capital budgets;Prepares budget performance reports; processes budget transfers; Provides accounting assistance for assessment districts.OTHER FUNCTIONS & DUTIES: Composes routine correspondence; establishes and maintains files; researches and extracts data and other information; posts and maintains journals; processes and monitors capital asset inventory; and performs related duties as assigned.
MINIMUM QUALIFICATIONS
Education: Equivalent to the completion of the twelfth grade, AND Completion of 30-semester units of college-level business courses, ANDExperience: Two years of experience in financial record-keeping and accounting.Substitution: A Bachelor’s degree from an accredited college or university with major course work in a related field may be substituted for one year of the required experience.
SUPPLEMENTAL INFORMATION
Knowledge of: Governmental accounting principles and practices; Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to: Work independently and exercise sound judgment; Make accurate arithmetic calculations; Research, evaluate, and interpret policies, regulatory guidelines, and precedents; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers. Conditions of employment: Must pass a Level 2 Background Check, which consists of Department of Justice (DOJ) fingerprinting, Federal Bureau of Investigation (FBI) Identity History Summary Check, Credit check in accordance with applicable state and federal laws, professional references, and education verification.All East Bay Park Regional District employees are required to be vaccinated against COVID-19 as a condition of employment. Depending on work location and assignment, possession of a valid California Class C Driver’s License may be a condition of initial and continued employment. Application materials for this position consist of three (3) required parts: 1. East Bay Regional Park District applications submitted online and;2. Completion of the supplemental questions and;3. Attached copies of a college transcript that verifies that you have completion of 30-semester units of college-level business courses Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.Union Affiliation: East Bay Regional Parks Employees, Local 2428, American Federation of State, County & Municipal Employees (AFSCME), AFL-CIO, represents this classification. Wages, hours, and other terms of conditions of employment are covered in an Agreement between the Park District and Local 2428. The probationary period for this classification is nine (9) months.Salary Range: The starting salary for this vacancy will be at Step A of the salary range. Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154. Tentative Date of Examinations: On-site Oral Interviews -January/February 2023 All interviews will be conducted on-site at EBRPD Headquarters. Equal Opportunity Employer: The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Please Note: This job bulletin will close on December 21 , 2022, at 4:59 PM. The East Bay Regional Park District is a system of beautiful parklands and trails in Alameda and Contra Costa counties to the east of San Francisco. Established in 1934, the Park District is the oldest and largest regional park system in the United States, managing over 125,000 acres of parkland within 73 regional parks, and encompassing over 1,300 miles of trails for hiking, biking, horseback riding, and nature learning.Vacancy SituationThe Park District currently has one vacancy for an Accounting Technician in the Payroll Unit of the Finance Department. This position will be working at the Administrative Headquarters in Oakland, CA. The hiring pools established as a result of this recruitment will be used to fill the current vacancy and any additional vacancies that may occur in Accounts Payable, Accounts Receivable, Grants, or Budget Unit during the one-year life of the hiring pools.What You'll Be Doing: Under the supervision of the Finance Supervisor, you will perform a variety of routine to complex duties for the entire range of bookkeeping and paraprofessional accounting functions as well as assisting in special projects by completing analysis and studies. As an Accounting Technician in the Payroll unit, you will be responsible for auditing timecards submitted through a web-based time-entry system and responding to employee inquiries. We Are Looking For Individuals Who: Are detail-oriented, well-organized, and have the ability to prioritize and multitask effectively.Have excellent oral and written communication skills.Have excellent customer service skills and a proactive, get-the-job-done attitude!Are able to research, analyze and interpret policies, regulatory guidelines, and precedents.Are able to work independently and exercise sound judgment.A Few Reasons Why You May Love This Job: Working with a purpose for a better world today and in future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click here for details regarding additional benefits.Tuition reimbursement and professional development.Free on-site parking.Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch) Our ValuesRespect: We honor each other, the park users we serve, and the land we steward.Resilience: We creatively adapt to change. We address challenges with empathy, perspective, and determination.Relationships: Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.Transparency: We hold the public's trust through meaningful stakeholder engagement and unfettered access to timely and reliable information on decisions and performance.
EXAMPLE OF DUTIES
Essential functions: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.All areas: Work is performed in accordance with established policies, procedures, or techniques; Operates a personal computer and other standard office machines; Interprets and applies regulations, policies, contracts, and precedents; Communicates with District employees, supervisors, managers, outside vendors, and other jurisdictions; Performs arithmetic calculations.Payroll: Prepares bi-weekly payroll for processing; Audits electronic timecards and reviews personnel change forms for completeness and accuracy, budget coding, compliance with MOU’s, policies, and procedures; Maintains employee payroll records; W-2 reporting, updates tax withholdings, exemptions, payroll deductions, disability payment integration, leave accruals, and direct deposit instructions; Complies with Federal, State, and court-ordered garnishments, reconciles and transmits withholdings to benefit providers and initiates payment; Calculates FLSA overtime and retroactive payments and adjustments to ensure accurate compensation; Provides documentation for State unemployment audits; Prepares complex calculations and reports in response to internal and external requests for payroll information; Assists employees and supervisors with timecards to promote accuracy and compliance with MOU’s; Secures confidential employee information.Accounts Payable: Audits purchase card requisitions, expense reports, purchase order requisitions, and petty cash replenishment requests; reviews, evaluates, and processes invoices for payments to vendors, Federal, State, and other jurisdictions; Reviews descriptions, confirm coding to chart of accounts and purchase order, reviews for appropriate approvals and supporting documentation, compliance with District policies and procedures; Audits calculates, and reconciles sales use taxes in accordance with State guidelines; Disburses checks to vendors; researches and resolves vendor and employee inquiries and issues; Maintains documents for 1099 reporting; Records electronic funds transfer payments and prepares journal entries.Accounts Receivable: Reviews invoice requests for proper account coding and completeness; Processes invoices for posting, printing, record keeping, and distribution; Monitors and communicates with departments and customers status of outstanding invoices and maintains payment documentation; Interfaces audits, and posts Point of Sale (POS) transactions from third party reservation and recreation software into District’s financial system; Prepares and processes bank deposits or cash receipts; Prepares and posts approved accounts receivable batches and journal entries; Reconciles bank accounts and maintains cash and investment records; Researches and corrects transaction discrepancies.Grants: Administers and maintains financial records for grant and bond projects; Tracks grant expenditures and contract reporting requirements; Coordinates grants-related financial data; Reviews project accounts for proper coding and funding status designations; Prepares journal entries for corrections; Maintains schedules and detailed documentation to support requests for reimbursement from granting agencies.Budget: Assists with the preparation, distribution, and monitoring of the annual operating and capital budgets;Prepares budget performance reports; processes budget transfers; Provides accounting assistance for assessment districts.OTHER FUNCTIONS & DUTIES: Composes routine correspondence; establishes and maintains files; researches and extracts data and other information; posts and maintains journals; processes and monitors capital asset inventory; and performs related duties as assigned.
MINIMUM QUALIFICATIONS
Education: Equivalent to the completion of the twelfth grade, AND Completion of 30-semester units of college-level business courses, ANDExperience: Two years of experience in financial record-keeping and accounting.Substitution: A Bachelor’s degree from an accredited college or university with major course work in a related field may be substituted for one year of the required experience.
SUPPLEMENTAL INFORMATION
Knowledge of: Governmental accounting principles and practices; Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to: Work independently and exercise sound judgment; Make accurate arithmetic calculations; Research, evaluate, and interpret policies, regulatory guidelines, and precedents; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers. Conditions of employment: Must pass a Level 2 Background Check, which consists of Department of Justice (DOJ) fingerprinting, Federal Bureau of Investigation (FBI) Identity History Summary Check, Credit check in accordance with applicable state and federal laws, professional references, and education verification.All East Bay Park Regional District employees are required to be vaccinated against COVID-19 as a condition of employment. Depending on work location and assignment, possession of a valid California Class C Driver’s License may be a condition of initial and continued employment. Application materials for this position consist of three (3) required parts: 1. East Bay Regional Park District applications submitted online and;2. Completion of the supplemental questions and;3. Attached copies of a college transcript that verifies that you have completion of 30-semester units of college-level business courses Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.Union Affiliation: East Bay Regional Parks Employees, Local 2428, American Federation of State, County & Municipal Employees (AFSCME), AFL-CIO, represents this classification. Wages, hours, and other terms of conditions of employment are covered in an Agreement between the Park District and Local 2428. The probationary period for this classification is nine (9) months.Salary Range: The starting salary for this vacancy will be at Step A of the salary range. Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154. Tentative Date of Examinations: On-site Oral Interviews -January/February 2023 All interviews will be conducted on-site at EBRPD Headquarters. Equal Opportunity Employer: The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.