YMCA of the Twin Tiers

Job Title: Accounts Payable Clerk

POSITION SUMMARY:

The Accounts Payable Clerk position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Duties and responsibilities of the Accounts Payable Clerk include entering and processing invoices for payment, ensuring the accuracy of posting accounts and amounts, securing and maintaining the required support documents, and reconciling various general ledger and bank accounts.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Organizes resources and deliverables to best meet intended goals and outcomes.
• Process invoices for payment.
• Audits check requests and purchase orders for completeness and makes corrections as necessary.
• Inputs vendor and expense distribution data in the accounts payable system.
• In cooperation with the Finance Director, coordinates accounts payable check runs.
• Files appropriate documentation and maintains accounts payable files.
• Voids checks and credits appropriate accounts as needed.
• Responds to challenges with possible solutions in a timely manner (i.e. works with vendors and staff to resolve invoice discrepancies, assist with vendor selections, and answer questions).
• Reviews vendor statements for past due invoices and works with vendors and staff to keep accounts current.
• Records cleared accounts payable checks in the accounting system.
• Balances the Accounts Payable Ledger at month end.
• Prepares journal entries for the Finance Director’s review.
• Maintains W-9 files and certificates of insurance when required for all vendors.
• Maintains responsive and cooperative relationships with vendors and staff regarding accounts payable and purchasing transactions ensuring all required support documents (such as receipts, accurate invoices etc.) are properly maintained in the accounting records.
• Participates in staff meetings and/or related meetings as requested.
• Performs additional tasks as requested by the Finance Director related to the finance department or when time allows, the HR department such as expense analyses worksheets, filing, document distribution, vendor inquiries when needed, and reports processing.
• Reconciles assigned bank statements and submits to the Finance Director for review and approval.
• Carries out additional responsibilities and assignments as requested by the supervisor (currently the Finance Director) or the CFO.

LEADERSHIP COMPETENCIES:

• Collaboration
• Organizational Skills
• Fiscal Management
• Critical Thinking & Decision Making

QUALIFICATIONS/REQUIREMENTS:

• Excellent organizational skills and current technology platforms knowledge.
• Ability to work well independently in a fast-paced team-oriented organization.
• Experience using Excel and accounting software programs.
• Ability to work well with others and communicate appropriately/positively in verbal and written communications.
• Accounting experience, preferably in the area of accounts payable preferred.