Accounts Payable Clerk (revised 12/8/22) Job at Taft ISD
Job Title: Accounts Payable Clerk
Exemption Status/Test: Nonexempt
Reports to: Director of Business
Dept./School: Business Services
Primary Purpose:
Responsible for accounts payable activities of the district. Monitor compliance with applicable state laws and regulations.
Qualifications:
Education/Certification: High school diploma or GED; Bachelors degree in accounting, finance or other business related field preferred
Special Knowledge/Skills:
- Knowledge of accounting procedures
- Ability to work with numbers in an accurate and rapid manner
- Ability to use software to develop spreadsheets, databases, and do word processing
- Proficient in keyboarding, 10-key numerical data entry, and file maintenance
- Effective communication and interpersonal skills
Experience: 5 years accounts payable experience with a high level of responsibility
Major Responsibilities and Duties:
Accounting
- Facilitate the daily operation of the accounts payable department
- Maintain accurate records of accounts owed and monitor account balances on an ongoing basis
- Implement procedures to ensure timely and accurate processing of all accounts payable. Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
- Review and verify authorize payment of invoices. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
- Review department payables for accuracy including travel reports and food service orders
Records and Reports
- Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
- Compile, maintain, and file all reports, records, and other documents required, including auditable records.
- Maintain vendor files and set up new accounts and make changes as they occur.
Other
- Work with administrators, principals, directors, and staff regarding accounts payable issues.
- Receive incoming calls, answer questions, and direct calls to the proper party.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities: None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
- -Salary negotiable based on education and experience level
- -Free $10,000.00 Life Insurance
- -Low Cost Health Insurance
- -Low Cost Supplementary Insurance: Vision, Dental, Disability and Cancer
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