ACCOUNTS PAYABLE / PAYROLL CLERK

JOIN THE LEADER.....REEL HEALTH, INC!

Position Type : Full-Time | 40 hours per/week | Non-Exempt

Schedule : 9:00am to 5:30pm Pacific Time

Pay Range: $ 24 to $28 Hourly

Benefits : Medical, Dental, Vision, 401K, Paid Time Off

Location: Sherman Oaks, CA

Work Location: Onsite with the Possibility of 2 Remote Days Weekly after sufficient training.

ABOUT REEL HEALTH, INC.

REEL HEALTH is the leader in Covid Compliance services for Film and TV Production. Our Company has teamed up with industry leaders in global health and safety to offer the first comprehensive Covid-19 response program designed exclusively for the Film Industry. We provide best-in-class services for Film/TV Production, Live Events, and Return to Work management. REEL HEALTH works with every major studio including Fox, Marvel, Lucasfilm, Amazon, HBO, Netflix, just to name a few. In addition to our HQ office in Los Angeles, we have locations in Atlanta, New Orleans, New Mexico and have recently opened operations in London.

OVERALL DUTIES

The Accounts Payable/Payroll Clerk reports to the Accounting Manager and is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments & expenditures and assisting the payroll process. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staff are paid in a timely and appropriate manner, and that vendors and suppliers are paid within established time limits. Operating software will include but is not limited to Xero Accounting, Bill.com, and ADP.

ESSENTIAL JOB DUTIES (other duties may be assigned)

• Perform the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.

• Receive and verify invoices and requisitions for goods and services.

• Provide weekly AP Aging reports, generate and create excel analysis.

• Use Bill.com to enter and process Vendor bills, following proper controls that require invoice approval from department heads.

• Verify that transactions comply with financial policies and procedures.

Journal Entries include but are not limited to: prepaid expenses, accruals, depreciation, recording of assets, and removal of assets.

• Pay vendors by verifying Federal ID numbers; Verify vendor accounts by reconciling monthly statements and related transactions.

• Prepare batches of invoices for data entry; data enter invoices for payment; schedule and prepare checks; resolve purchase order, contract, invoice, or payment discrepancies and documentation; insure credit is received for outstanding memos; issue stop-payments or purchase order amendments.

• Process backup reports after data entry; record checks and prepare for mailing.

• Maintain updated vendor files, file names, and W9s; generate and administer 1099s.

• Answer incoming payroll inquiries.

• Assist in Ad Hoc payroll reports, helping improve internal controls.

• Establish and maintain confidential employee files.

• Issue and record adjustments in pay related to previous errors or retroactive increases.

• Provide administrative support in order to ensure effective and efficient office operations.

• Maintain a filing system for all financial documents; ensure the confidentiality and security of all financial files.

• Perform other related duties as required.

KNOWLEDGE, SKILLS and ABILITIES

• Proficient knowledge of purchasing policies, procedures and practices; knowledge of accounting principles, accounts payable and maintaining general ledgers

• Ability to maintain a high level of accuracy in preparing and entering financial and payroll information

• Ability to maintain confidentiality concerning financial and employee files

• Knowledge of computer software operations including proficiency in Microsoft Word and Excel

• Ability to process a large volume of accounts payable/payroll rapidly and accurately

• Ability to understand and follow complex, oral and written instructions

• Ability to prepare and maintain payroll and vendor and files

• Ability to establish and maintain vendor relationships

• Ability to identify errors and take corrective action

• Ability to perform duties with limited supervision

• Ability to meet time sensitive deadlines

• Basic knowledge of accounting principles and practices

• Demonstrated excellent interpersonal skills.

• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and e-mail at a highly proficient level

QUALIFICATIONS REQUIRED : To perform this job successfully, the applicant must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate Arts Degree (AA) in Finance, Accounting, Business Administration (Bachelor Degree Preferred)

• 2 years in Accounts Payable and Data Processing in a fast-paced environment, preferably with Xero Accounting, Bill.com, and ADP Workforce Now

• Ability to work independently.

• Good written and oral communication and writing skills.

• Excellent MS Excel and G-Suite work experience.

• Must have visual, physical, and technical ability to use a computer independently.

QUALIFICATION PREFERRED : 1 year Payroll experience

COVID-19 CONSIDERATIONS:

Reel Health, LLC has instituted a MANDATORY COVID-19 vaccination policy and new hires must comply with the policy. The company will consider requests for reasonable accommodation to the policy pursuant to applicable law.

This job description doesn't constitute a contract of employment and Reel Health LLC may exercise its employment-at-will rights at any time. Additionally, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Reel Health LLC 15303 Ventura Blvd., Suite 1070 | Sherman Oaks, CA 91403

office: 818.928.4737 | f: 866.929.5896 www.reelhealth.com

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you presently live in the greater Los Angeles area?
• Are you 18 years of age or older?
• Do you have reliable transportation?
• Are you willing to undergo a Background Check in accordance with local law and regulations?
• What is the name of the person or place that referred you to our company?
• Have you ever worked for or applied for a position at Reel Health or Reel Security in the past?
• Do you have at least 3 years' experience using EXCEL in a work setting?
• How would you rate your problem solving skills on a scale of 5-1, with 5 being the highest and 1 being the lowest?
• Is Accounting/Finance your career path?
• Can you show proof of FULL COVID 19 VACCINATION?
• OR DO YOU REQUIRE AN EXEMPTION FROM VACCINATION?

Education:

• Associate (Required)

Experience:

• Accounting experience, Education, and Work: 4 years (Required)

Language:

• English and can you communicate clearly? (Required)

Work Location: One location

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