ACCOUNTS PAYABLE REPRESENTATIVE - REMOTE Hybrid position (2 days remote, 3 days in office)

JOB SUMMARY

Under limited guidance, prepares, records, verifies, analyzes and reports on accounting transactions (accounts payable, accounts receivable and/or general accounting) for goods and/or services on a timely basis in accordance with internal control policies. Administers disbursements, reconciles accounts and provides assistance in the monthly closing process. Assists in identifying and implementing process improvements and solutions.

KEY RESPONSIBILITIES

May perform accounts payable, accounts receivable and/or general accounting functions as defined below and as required from the business:

Accounts Payable

• Performs accurate and timely processing of accounts payable transactions, which may include preparing invoices, routing for approval and issuing payments.
• Identifies and resolves vendor issues, reconciles statements, confirms payments are processed timely, and ensures vendor information is up-to-date.
• Performs daily banking activities related to stop payments and void issues.
• Performs the reconciliation of Automated Clearing House (ACH) “auto pull” accounts for electronically transfer funds.
• Headquarters only:
• Performs disbursement processes, records payments automatically pulled via ACH (Automated Clearinghouse), and ensures payments are properly authorized in accordance with Company policies.
• Assists supervisor as needed in supporting the administration of the company’s travel and expense management system and corporate credit card program.

Accounts Receivable

• Performs accurate and timely processing of accounts receivables transactions, which may include preparing open invoices, preparing dunning process, routing for approval and setting up direct debit processes.
• Identifies and resolves customer issues, reconciles statements, confirms receivables are processed timely and ensures customer information is up-to-date.
• Independently performs and reconciles petty cash.
• Performs accounts receivable collection, and/or provides preparation for collection process with agency.
• Ensures proper payment approvals are met per corporate policy and Sarbanes Oxley.
• Performs daily banking activities related to customer payments and void issues.

General

• Maintains and reconciles ledger accounts, financial statements and/or reports. Prepares, enters and posts adjusting journal entries as needed.
• Ensures accuracy, researches discrepancies and follows up accordingly.
• Recommends and implements approved changes to accounting processes to improve efficiency or correct problems.
• Assists in performing company audits. Prepares monthly and year end reports for spending analysis. Verifies transactions comply with established policies and procedures.
• Recommends and implements approved changes to processes to improve efficiency or correct problems.
• Provides assistance in the monthly closing process and quarterly/annual audits.
• Ensures external and internal controls and policies are adhered to.
• Provides assistance in other accounting functions and projects as needed.
• May be responsible for a variety of administrative functions such as word processing, reporting and filing.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

Education: High school diploma or equivalent.

Experience: Typically requires a minimum of 5 years of relevant accounting experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Advanced knowledge and understanding of general accounting principles including general ledger concepts.
• Strong skills and experience in performing, processing, reconciling, analyzing and auditing transactions.
• Strong organizational and time management skills with a high level of attention to detail.
• Abilities and proven experience in identifying and executing process improvements and opportunities to increase efficiencies.
• Proficiency in Microsoft Office Word, Excel and Outlook. Proficiency in using an automated accounts payable system such as JD Edwards or Peoplesoft.
• Strong written and verbal communication and customer service skills to effectively work with a variety of managers, and employees and other departments.
• Excellent written and verbal communication and customer service skills to effectively work with a variety of employees and management.
• Ability to meet deadlines with accuracy. Self-starter that can thrive in a fast paced, deadline-oriented environment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)