We have an exciting opportunity for an experienced Accounts Payable Specialist to come and join our growing team! This position will be based out of Houston, TX.

ABOUT US:

Bates is driving innovation and disruption in an industry that is ripe and ready for change. We provide HVAC services throughout SE Texas, servicing our customers in Harris and surrounding Counties.

We start with our employees who are accountable, transparent, and trustworthy. This allows us to provide HVAC, hot equipment, maintenance, and other essential services to a wide variety of customers and businesses.

By hiring the BEST talent, we can provide the BEST service to our highly valued customers, as we continue to grow and support our communities.

ABOUT THE JOB:

Bates is seeking an Accounts Payable Specialist with high-energy, hands-on approach, with the ability to work independently and as a team, to provide accounting support. This position primary functions revolve around accounts payable and support to backup payroll. It provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by verifying and reconciling invoices in an efficient, timely and accurate manner. Being able to think analytically to collect data, define problems and execute solutions is imperative.

Responsibilities include:

• Learn, understand, and know the employee handbook policies
• Answer phones
• Check and process emails
• Daily, print invoices and match them with packing slips. Enter invoices, with job costing, in Quickbooks. Scan entered invoices and attach to QB
• Daily, enter credit card purchases, coding costs to jobs where applicable
• Review invoices for employee tool accounts and tool replacements
• Keep office tidy: Takeout food trash every day, clean off desktop, lock cabinets every night
• Type notes in Quickbooks (Employee’s Notes tab); keep Weekly Employee Calendar evergreen; post all absences in both files
• Collect timesheets from contract labor each Monday, process, and send to respective agencies
• Weekly, collect, prepare, and enter timesheets for payroll
• Match field personnel timesheets with vehicle trackers
• Calculate hours worked, job cost to appropriate jobs, enter in QB
• Process weekly payroll in QB
• Pay payroll taxes and child support
• Fill out tax resale certificates and W9s for signature and distribution
• Make copies of timesheets with pan tabs listed on them for inventory
• Pay bills with GM approval. Batch invoices, give to GM to sign checks; file bill pay stubs with invoices attached, in order of payment; mail checks
• Manage Home Depot and Exxon card distribution
• Process and file bank deposits
• Maintain organized vendor files, employee files, and insurance and benefits files
• Keep a voided check file
• Monthly, assist with month-end close
• Assist with home office communication
• Help others as needed
• Report directly to Controller and GM

ABOUT YOU:

Bates believes our most valuable resource is our family of skilled, loyal, and professional employees. We not only look for people who possess the great skill sets and experience in the industry, but people who share our core values:

CORE VALUES

• High Performance
• Serving Others
• Professionalism
• Integrity
• Continuous Improvement

In addition to your core values, to be successful in this AP Specialist role, you will possess the following:

• Excellent written and verbal communication skills
• Attention to detail with a high degree of accuracy
• Excellent math skills
• Excellent analytical and organizational skills
• “Can do” attitude and willingness to lend a hand where and when needed
• Exceptional time management and prioritizations skills
• Capacity to maintain employer confidentiality
• Intermediate to advanced computer skills, including MS Office
• Aptitude to learn industry specific computer programs
• Ability to project a positive image of oneself and of the company
• Good personal grooming and hygiene consistent with a professional work environment
• Must have a valid driver’s license and a clean driving record
• High school diploma or equivalent required, Higher education or 1-3 years accounting experience preferred

Physical Requirements include:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access all areas of the facility to determine purchasing needs.

We thank you for your time in learning a little about us here at Bates as well as the opportunity we have available for someone who is Dependable, People-oriented, Achievement-oriented and ability to work Autonomous/Independent too.

You will find we offer a competitive hourly range of $22.00 -$26.00 per hour (depending on combination of experience, education and certification), with a generous Benefit Plan which includes: PTO, matching 401k, Paid Holidays, Medical, Dental, Vision options, Employee Referral Bonus, and much more. We value your Work, Life, Balance too!

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