Accounts Payable Specialist Job at Potawatomi Federal Solutions
Accounts Payable Specialist (Construction)
Location: Purcellville, VA
Pls. apply online at: www.potawatomifs.com/careers
Pls. apply online at: www.potawatomifs.com/careers
Division: PFS - Construction
Employment Class: Full-Time Regular
FLSA Classification: Non-Exempt/Salaried
Position Summary:
Potawatomi Federal Solutions is actively seeking a qualified
Accounts Payable Specialist who processes construction invoices, including corresponding with Subcontractors, verifying Contract Values, SOV, Change Orders and Certified Payroll Reports. The position includes entries into Procore and Costpoint.
Essential Duties & Responsibilities:
Accounts Payable Entry – (25%)
- Enters accounts payable data in accordance with the company’s procedures.
- Posts payments made to Procore.
Accounts Payable Data Collection and Analysis – (25%)
- Reviews incoming data for accuracy, completeness, and conformance with the company’s procedures.
- Confirms amounts are within contract/purchase order value, codes invoices, and expense/travel reports for proper account and contract number.
- Obtains appropriate approvals from the project management team. Initiates corrective actions as needed.
- Confirms necessary paperwork is up to date including W-9, SF1413, COI and CPRs.
Certified Payroll Verification – (25%):
- Confirms weekly Certified Payroll submission and verifies the accuracy of CPR data.
- Correspondence with subcontractors when corrections are necessary.
Other Duties – (25%):
- Performs other duties as assigned.
- Performs file maintenance as required.
- Assist new subcontracts with invoicing and document submission into Procore.
Education & Experience Requirements:
- Must have an Associate’s Degree in Accounting/Finance/Business. Bookkeeping experience would also be considered.
- Working knowledge of all Microsoft Office Suite products, Procore, DocuSign.
Working Conditions/Working Environment/Physical Demands:
- Some walking and standing are required.
- You may have to lift and carry equipment (i.e. books, tools) weighing approximately 10-15 pounds.
- Most of the work is performed indoors.
- Work in the occupation involves making repetitive motions more than 1/3 of the time.
- Ability to sit and type/keyboard for long periods of time, grasp, turn wrist, reach, stretch, and file. Ability to operate a fax machine, copier, telephone, and computer.
- Must be able to stand, stoop, kneel and bend.
Potawatomi Federal Solutions is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
About Potawatomi Federal Solutions:
Potawatomi Federal Solutions provides essential services and administrative support to Potawatomi Business Development Corporations’ family of industry-leading federal government contracting subsidiaries. We are 100% tribally owned small business of the Forest County Potawatomi Community of Wisconsin. In 2007, we launched with one mission in mind: to create a profitable tribal enterprise to allow us to invest in the health, wellness, education, environment and future of our people for generations to come. When you choose to work with Potawatomi Federal Solutions, your organization benefits from a project management team that is committed to hard work, attention to detail, and getting the job done right — right when you need it.
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