Accounts Payable Specialist Job at Vitale Robinson Companies
The Accounts Payable Specialist, reporting to the Controller, must exhibit a high level of professionalism and confidentiality at all times, as well as provide excellent customer service to our internal and external customers. The person will have primary responsibility for prompt and accurate processing of all invoices consistent with company procedure.
Responsibilities and Duties
- Codes invoices, expense reports, check requests, etc., with correct GL codes conforming to standard procedures to ensure proper entry into the financial system.
- Investigates and resolves problems associated with processing of invoices and payments.
- Monitors accounts to ensure payments are up to date
- Assists Accounting team in month end close
- Prepares all remittance information to be mailed with the checks
- Matches all checks with remittance after checks printed and before mail out
- Reviews all invoices for appropriate documentation and obtain approval prior to payment
- Codes corporate credit card statements and track receipts
- Maintains vendor information including leases, agreements, W-9
- Assists with annual processing of 1099s
- Resolves any invoices discrepancies between internal departments and external vendors
- Promotes team work and customer service through daily communications and coordination with team members in Accounting Department and other departments
- Verifies all transactions comply with policies and procedures
- Responsible for tracking and monitoring recurring/ standard monthly payments to ensure invoices have been paid
- Maintains all A/P files including check registers, aging reports, disbursement reports, etc.
- Prepares allocation journal entries for related companies
- Develops and maintains strong relationships with internal and external customers
- Participates in special projects and system enhancements as requested
- Performs other duties and responsibilities as required
- Willingness to participate in ad hoc projects, assignments and reporting
- Willingness to grow in knowledge, responsibilities and advancement as the team grows
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location
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