Texas Health Cleburne Hospital is looking for an Administrative Assistant to support the Hospital CNO/CMO full-time.

Work location:

• Texas Health Cleburne 201 Walls Drive TX 76031
• Work environment: CNO/CMO's Office
• Work hours: Full-time, 40 hours/week, Monday – Friday 8:00 am – 5:00 pm, may require earlier or later hours occasionally

Texas Health Harris Methodist Hospital Cleburne is pleased to serve as a key health care resource for our local community and surrounding areas in Johnson County. As a recognized Level IV Trauma Center by the Texas Department of State Health Services, we offer our patients an experienced team of physicians on the medical staff who provide compassionate care. Whether you’re starting a family, in need of emergency services or seeking preventive care, Texas Health Cleburne is here for you.

Qualifications

• High School Diploma or equivalent required
• Five years in support of a department, supervisor or projects required.
• Prefer previous experience as an assistant supporting a leader(s) and the department

Skills

• Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. power point, Excel spreadsheet creation and other presentation software to create presentations and some analysis.
• Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production. Good project management & organization skills. Excellent verbal, written communications & interpersonal skills. Ability to give instructions & clearly explain any type of problems or situations.

Position Responsibilities

• Manage schedules by setting appointments, prioritizing, and communicating with callers
• Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans
• Ensure priority matters are identified and communicated accurately and timely?? follow up as necessary
• Relieve CNO/CMO of administrative matters by anticipating needs, prioritizing importance and taking action to meet them
• Screen calls, mail and emails. Research a wide variety of information and respond to those that can be handled at assistant level
• Serve as a liaison communicating instructions and/or information to hospital/THR executive management, direct reports, internal/external customers, committees and physicians
• Promote competence of hospital, CNO/CMO and senior management at all times
• Maintain files for correspondence or forms requiring signatures
• Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively
• Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence
• Maintain files, records, and manuals which may be of a sensitive nature?? manage upkeep of manuals and education materials
• Monitor deadlines and ensure deadlines are met
• Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities 70%
• Administrative Support to Executive Administration Staff:
• Answer a multi-line phone, responding to call or forwarding to proper person
• Prepare correspondence, emails, reports
• Coordinate travel arrangements, including transportation, hotel and conference expenses
• Organize and maintain files of correspondence, committee and council information
• Oversee selection and maintenance of Administration's office equipment
• Coordinate calendars and schedules meetings
• Open, prioritize and distribute mail

Administrative Support to Other Departments/Individuals:

• Work with various departments (i.e. Quality Management, Medical Staff, Business Development) on meetings and meeting materials including documents, booklets, etc.
• Work in conjunction with various hospital areas to create and/or update presentations and materials
• Hospital-wide resource for individuals who need assistance with contact information, documents, presentations, policies and/or SharePoint
• Hospital-wide resource for all administrative hospital wide policies and procedures; maintain master file and policy library intranet site
• Respond to requests and inquiries from physicians, trustees, and other stakeholders
• Site Administrator for contract management site – review, obtain appropriate signatures and posts contracts/agreements

Why Texas Health

As a Texas Health employee, you’ll enjoy top-notch benefits including 401(k) with match, paid time off, competitive health insurance choices, healthcare and dependent care spending account options, wellness programs to keep you and your family healthy, tuition reimbursement, a student loan repayment program and more.

At Texas Health, our people make this a great place to work every day. Our inclusive, supportive, excellence-driven culture make Texas Health a place you’ll love to call home.

Here are a few of our recent awards:

• 2021 FORTUNE Magazine’s “100 Best Companies to Work For®” (7th year in a row)
• Becker's Healthcare "150 Great Places to Work in Healthcare" (4 years running)
• “America’s Best Employers for Diversity” list by Forbes
• A “100 Best Workplaces for Millennials" by Fortune and Great Place to Work®

Explore our Texas Health careers site for info like Benefits, Job Listings by Category, recent Awards we’ve won and more.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org.