Purpose/Duties:
Dominate in service by providing support to the C-Level Executives. Handles all related matters with the highest level of professionalism, courteousness and a positive attitude. Presents a professional image of the credit union to members, guests, co-workers, supervisors, vendors, etc. Exercises complete confidentiality and sound judgment.
Key Result Areas:

• Prepare and manage correspondence, reports, and document and identify items that require immediate attention of executives. Respond to incoming mail and other materials not requiring the attention of executives.
• Coordinate and arrange meetings, prepare calendars and agendas, record minutes for Committee meetings, reserve and prepare facilities including any needed food orders.
• Ensure documents are properly filed and protected. Ensure business and operational reports, forms, and other documentation are readily available. Maintain corporate records, including but not limited to board minute books, bylaws, budgets, and policies.
• Complete monthly executive corporate credit card reconciliations.
• Oversee check out/in process for company cars and ensure regular maintenance of vehicles.
• Place, manage and fulfill supply orders for executives and other areas as assigned.
• Process invoices for payment in adherence with documented processes and guidelines and vendor agreements.
• Manage beverage and food Market services for corporate office. Manage corporate coffee & tea services.
• Assist in planning and preparations for annual Board planning session and other Board-related events.
• Coordinate staff business travel arrangements
• Coordinate use of corporate office by the community for meetings and event.
• Perform other essential job functions as required or assigned.
• Act as backup to Executive Administrative Assistant to include all Board-related responsibilities.

Pre-Requisites for a Successful Job Match:
Required Education & Experience:

• High school diploma or GED
• One year experience in related field preferred
• Proven skills in organization, planning, attention to detail

Required Skills:

• High degree of discretion when handling confidential projects
• Ability to effectively engage with C-level executives, and other audiences with finesse, diplomacy, and professionalism
• Intermediate computer skills
• Intermediate skills in Microsoft Office Suite to include Outlook, Word, Excel, and PowerPoint
• Able to pivot and re-set priorities at a moment’s notice
• Excellent planning skills
• Experience working in Adobe Acrobat including editing useful
• Exceptional communication skills oral and written
• Business writing
• Analytical skills
• Excellent time management, organization, and prioritization skills
• Impeccable interpersonal skills
• Professional demeanor
• Technical skills related to audio visual for meetings

Job Type: Full-time

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