About us

All Ages Behavioral Family Counseling Services Inc. is a multi-lingual and multicultural behavioral health clinic serving the indigent resident-populations of the North Shore region- Lynn, East Boston, Merrimack Valley, Middlesex and surrounding communities. We have a Holistic approach to the persons we serve, and we are committed to providing timely, professional, effective and efficient counseling services.

We are looking for bilingual English & Spanish-speaking Administrative Assistant to join our team and provide support to our staff. The successful candidate will be responsible for a variety of tasks, including managing calendars, scheduling appointments, creating and maintaining filing systems, preparing documents and reports, and providing general administrative support. The ideal candidate will possess excellent organizational skills and the ability to prioritize tasks in a fast-paced environment.

Responsibilities:

• Conduct the check-in process for all clients arriving for their appointments. This includes collecting necessary insurance and demographic information, and completing online insurance verification prior to the scheduled appointments.
• Prepare a record of deposit for all co-payments daily.
• Print and organize clients’ Intake Packets.
• Assist in all areas of support staff in record management, including filing and chart maintenance.
• Demonstrate a working knowledge of diagnostic and procedure codes relevant to medical billing.
• Serve as a primary backup in all areas of the front desk and reception.
• Assist with scanning of clients’ records to the database of agency’s EMR
• Respond to emergency situations as may be presented within the building & assist in notifying the emergency team.
• Participate in the Center’s continuous quality improvement processes
• Participate in administrative meetings.
• Stocking supplies
• Sorting and sending mail, faxes, and email
• Answering and routing phone calls
• Greeting visitors

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• No weekends

Ability to commute/relocate:

• Lynn, MA 01904: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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