Administrative Assistant , Washington, DC

***SECRET CLEARANCE REQURED***

Join the team who values your skills and expertise. Cherokee Nation System Solutions (CNSS) helps federal agencies improve productivity and find innovative solutions. Taking a personalized approach, CNSS offers a complete line of innovative services and consulting to government agencies, including call center, application modernization, data utilization, advanced analytics and IT infrastructure. Your valuable skills can help us give customers the support they deserve and the quality they expect from our team – a team of experts, like you.

Cherokee Nation System Solutions is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com .

SUMMARY

The Receptionist/Program Assistant is responsible for administrative duties and manages daily activities for a Deputy Assistant Secretary (DAS) in the office for the Bureau of East Asian and Pacific Affairs (EAP). Directly supports the EAP Front Office and principal staff in the bureau.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the Special Assistant to the Director and Deputy Director of EAP. In that capacity, serves as EAP’s principal point of-contact/liaison with the bureau's Office of the Assistant Secretary.
• Manage a seamless and timely flow of information, policy guidance and advice between the EAP front office and the appropriate supervisors and members of the EAP Staff. Screens incoming cables for relevancy and distributes to relevant parties.
• Responsible for receiving and responding to internal and external inquiries, and flags and designates critical information to appropriate country desk. Collects, reviews, and approves outgoing correspondence for neatness, accuracy, and compliance and manages related office chronological file.
• Choose appropriate clearance(s) and delegates timely response by the responsible members of the EAP staff on formally tasked action items required by the Office of the Assistant Secretary.
• Manages the continuous and smooth flow of information, such as cables, correspondence, briefing papers, and memoranda; screens for relevant information for the 1CA Director.
• Work with other EAP Special Assistants to manage internal tasks, deadlines, and deliverables for Deputy Assistant Secretaries and office Directors.
• Independently follows up with internal and external stakeholders to ensure necessary action is initiated, and subsequently works to assure that such action is completed as quickly as possible, as applicable, and appropriate.
• Create and manages standard operating procedures related to office administration, including the development of programs, goals, objectives, policies, and processes for EAP. Delegates tasks to relevant parties to meet established goals.
• Develop and creates outreach and engagement content to support Bureau operations and programmatic goals.
• Establish and maintains official files on specific subject matters. Develops databases of Bureau files.
• Manage all the calendars for office management by arranging and scheduling appointments, handling all meeting requests and providing calendar information to high-level management daily.
• Serves as a T&A administrator; prepares and manages T&A report; manages and monitors office leave schedule.
• Provide administrative support, including managing travel arrangements, office logistics, supply inventory, and other special administrative support as required by the Directorate. Responsible for coordinating badge access levels for Bureau staff and visitors. Escorts personnel as required, including high-profile and visibility senior agency and department officials.
• Submits GSD Tracker/Ariba requests. Manages evaluation process via GEMS. Verifies Rhythmyx updates.
• Coordinate travel and processes vouchers for EAP employees and contractors in E2. Performs accuracy and compliance checks on all E2 actions.
• Coordinate with IT personnel to setup conferences for both external and internal audiences. Responsible for ensuring IT personnel provide timely and effective support.
• Prepare meeting briefs to managers indicating appointment purpose and providing any relevant background data. Takes minutes and notes during meetings and uses discretion to determine critical and time sensitive information.
• Serve as the SharePoint site expert and works to improve accessibility, archives, and functionality; provides regular training and briefings on the use of SharePoint to manage paper flow to staff within and outside the Bureau.
• Support other developmental, leadership and training activities and assignments as applicable.
• Uses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects.

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 6 to 9 years of general office experience or an equivalent combination of education and general office experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to manage multiple tasks, coordinate activities and work well in a multi-cultural team environment.
• Strong organizational, communication, and interpersonal skills.
• Ability to work independently to assess priorities and manage daily coordination of details.
• Experience and proficiency in Department of State software and systems preferred but not required.
• Basic computer skills (Microsoft Office suite).
• Active Secret clearance required. Top-Secret clearance preferred.
• Ability to successfully pass a federal background check and a drug screen
• Cherokee Federal employees are included as covered employees in U.S. Presidential Executive Order 14042, which mandates Covid vaccines for federal contractors. Executive Order 14042 is currently blocked from enforcement pending court proceedings. Therefore, Cherokee Federal is halting the application of the mandate; however, if the injunction is lifted, Cherokee Federal will restore administration of the vaccine requirement.

WORK ENVIRONMENT

A climate-controlled office environment.

Please Note: This position is pending a contract award.

If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for future or anticipated needs.

ABOUT THE TEAM

Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 2,000 projects of all sizes across the construction, engineering and manufacturing and mission solutions portfolios – ranging from advanced data analytics and telehealth to cybersecurity, cloud and logistics.

Since 2012, our team of companies has won $6 billion in government contracts and completed more than 5,300 federal missions. Our 3,600+ employees work in 20+ countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit cherokee-federal.com to learn why you should join our team!

COMPLIANCE

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

Cherokee Federal is an equal opportunity employer. We are committed to prohibiting discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, union affiliation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We conform to the spirit as well as to the letter of all applicable laws and regulations governing all aspects of the relationship between the Company and its employees, including, but not limited to, recruitment, employment, promotion, transfer, training, working conditions, wages and salary administration, employee benefits, and application of policies. The policies and principles of EEO also apply to the selection and treatment of independent contractors, personnel working on our premises who are employed by temporary agencies and any other persons or firms doing business for or with the Company.

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