To provide administrative support for a Department or Division Head assisting in handling technical and administrative functions in connection with departmental programs, such as personnel, budget, planning and operational procedures.

• Assists in the coordination of all administrative functions of the department including budget, personnel, meetings and clerical duties.
• Prepares correspondence such as, letters, memoranda, reports, affidavits, and other materials.
• Completes data entry into numerous computer systems.
• Researches and collects information on operational and administrative problems, analyzes findings and makes reports to Department Head.
• Assists with the preparation and administration of the annual budget and helps maintain budget and expenditure controls.
• Supervises and coordinates all budgetary accounting activities and confers with department and/or Division Heads concerning acquisition and specifications for purchase of materials and equipment.
• Assists with the installation of new programs, procedures, methods and systems within the department.
• Performs fiscal, statistical and personnel studies.
• Conducts surveys and collects information on administrative matters; studies the findings and prepares reports.
• Prepares a variety of complex and confidential documents and reports.
• Maintains meeting minutes either electronically or with audio equipment.
• Coordinates and schedules meetings and conferences as directed.
• Coordinates all routine operational management functions within department, including purchasing, building, equipment, property inventory and disposal.
• Maintains complete stock of all office supplies and keeps accurate inventory of supplies and forms.
• Assists with department projects and tasks and works as a team member within the department.
• Represents department on committees or project groups as assigned.
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

• Associate Degree from an accredited college or university with major course work in public, municipal, or business administration/management.
• Three (3) years of general office experience; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.
• Ability to type at the rate of 40 words per minute is required.

• Considerable knowledge of the operations of City government including city-wide computer programs (FMS, ABRA, etc.).
• General knowledge of the principles and practices of public administration.
• General knowledge of research methods and techniques, statistical methods and application and methods of report presentation.
• Knowledge of database utilization.
• Ability to utilize graphics and desktop publishing for departmental web page.
• Ability to express oneself clearly and concisely, orally and in writing.
• Ability to make decisions and to exercise resourcefulness in meeting new problems.
• Ability to prepare accurate, clear, complete and concise reports.
• Ability to analyze, interpret, and report research findings.
• Ability to establish and maintain effective working relationships with associates, municipal officials and the general public.
• Ability to operate a variety of standard office, data entry and word processing equipment.
• Ability to provide assistance or direction to employees on various administrative tasks.