Administrative Assistant Job at ClearSky Health
ClearSky Rehabilitation Hospital of Rio Rancho is a 25 bed, all private room-inpatient Rehabilitation Hospital. We provide superior care and amazing outcomes for our patients who have had something devastating happen in their lives. We are able to join our patients on their journeys, while giving them their independence back. The most exciting thing is when we all participate in the celebration of every patient’s hard work and dedication that they have reached their goals upon discharge. Every time our patient rings the independence day bell and receives their certificate of completion on their rehabilitation, it’s a beautiful reminder of why we do what we do every day.
Minimum Education & Experience:
We are seeking an Administrative Assistant to join our team! The Administrative Assistant is responsible for varied secretarial/administrative duties primarily for senior management.
Essential Functions:
- Provides administrative support for the CEO and other senior management members.
- Serves as initial point of contact for administrative area.
- Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. May review executive e-mail to monitor status of obligations.
- Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.
- Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.
- Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.
- Records, transcribes, and distributes minutes, ensuring that master files are maintained.
- Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.
- Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.
- Maintains organizational policy and procedure books and manuals.
Minimum Job Requirements
Minimum Education & Experience:
- Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.
Required Licenses, Certifications, and/or Documentation:
- Must maintain acceptable driving record, current driver’s license, and insurability.
Required Knowledge, Skills, and Abilities:
- Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
- Demonstrates critical thinking skills.
- Demonstrates strong organizational and time management skills.
- Ability to prioritize, meet deadlines, and complete complex tasks.
- Ability to maintain quality and safety standards.
- Ability to maintain proper levels of confidentiality.
- Ability to work closely and professionally with others at all levels of the organization.
- Effective written and verbal communication skills.
Physical Requirements Over the Course of a Shift:
- A significant amount sitting.
- Lifting/exerting of up to 25 lbs.
- Sufficient manual dexterity to operate equipment and computer keyboard.
- Close vision and the ability to adjust focus.
- Ability to hear overhead pages.
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