Administrative Assistant Job at Safe Haven of Person County, Inc
Administrative Assistant reports directly to the Executive Director. Administrative Assistant job assignments are to assist the Executive Director, general office management, assist and direct clients, enter client information into agency database, assist advocates as requested, and assist with preparation of community presentations/events. Additional duties include assisting with volunteer activities including recruitment, work scheduling, volunteer data collection, maintaining supplies used by volunteers and developing the monthly Crisis Line schedule. The employee will represent the agency in community awareness activities with the potential to increase volunteers and provide information concerning the agency and domestic/sexual violence. Applicant will have demonstrated good communication and writing skills, good observation and behavior documentation skills, multicultural awareness, and the ability to maintain an independent perspective while setting boundaries. Strong computer skills are a must especially word and excel!
Specific responsibilities related to Administrative Assistant:
- Prepare and send correspondence, reports, forms and other written materials.
- Maintain database for the program.
- Schedule client appointments, staff calendars.
- Order and maintain supplies for the program and facility.
- Participate in client intakes and orientations, and staff meetings.
- Refer families to other agencies and community resources as requested.
- The ability to learn quickly and work in a fast paced environment is important.
- Other responsibilities to support staff and program.
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