About the job

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Job Description*
Stockdale Capital Partners has an immediate need for an on-site Administrative Assistant at The Shops at Northfield. As the front desk position, you are the face of the office responsible for ordering office supplies, maintaining equipment and inventory, phone system and messaging, keeping the office operating smoothly and accounts payable.

Under limited supervision, the person in this role provides general administrative support to a department or group of professionals.

Responsibilities

• Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
• Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
• Assists in implementing property activities, internal and external
• Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
• Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
• Performs administration of accounts payable and provides administrative support to other accounting functions
• May perform administration/coordination for Specialty Leasing and/or Marketing
• Assists in daily business of managers, which includes general office work, answering phones, greeting guests, word processing, sorting and distributing mail
• Researches, prepares and edits reports and presentations
• Reads incoming mail and independently handles or attaches appropriate file/information for recipients
• May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
• Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
• Prepares, maintains, and distributes activity and event lists
• Manage/update Insurance Certificates for Tenants and vendors
• May operate as management office support person for localized computer software/hardware
• Other duties as assigned

Qualifications

• High School Diploma or GED required
• 2 years of experience in an administrative support role, A/P experience is a plus
• Proficiency in Microsoft Word and Excel as well as email
• Highly organized and project oriented
• Excellent business writing and verbal communication skills
• Strong multi-tasking skills

Job Type: Full-time

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