The College of Arts and Sciences (CAS) at the University of New England (UNE) is seeking a motivated individual with strong communication, organizational, and customer service skills to join our team as an Administrative Assistant in the Dean’s Office. This entry-level position supports general office operations, assisting the Dean, associate deans, and professional staff in the office and interacting with students, faculty, and staff from academic and administrative units across campus

Review of applications will begin immediately and continue until the position is filled. To apply for this position, please submit your resume as instructed below.

UNE is a private, non-profit, university, with campuses in Portland and Biddeford, Maine and Tangier, Morocco. The College of Arts and Sciences is located on UNE’s waterfront Biddeford campus, with nearby city-based amenities in Portland (a 30-minute drive) and Boston (a 2-hour drive). UNE’s location in southern Maine also affords easy access to forests, mountains, freshwater lakes, rocky coastlines, and sandy beaches. CAS, one of UNE’s five colleges, has a primary focus on undergraduate education.

UNE offers students a highly integrated learning experience that promotes excellence through interdisciplinary collaboration and innovation in education, research, and service. UNE’s excellence could not happen without a dedicated and talented faculty and professional staff. We value student-centered, multi-disciplinary and interdisciplinary efforts that meet the highest ethical standards to achieve excellence in support of an integrative approach to the liberal arts, scholarship and research, and health and the environment.

UNE is a great place to work. We boast both a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events. We have three distinct campuses that combine to offer students a range of different learning experiences. Our two Maine campuses house our nationally recognized undergraduate, graduate and professional programs, while our campus in Tangier, Morocco is home to an innovative semester abroad program. UNE is perennially included on “best colleges lists” by U.S. News & World Report, The Princeton Review, Forbes, and others. Portland is one of the nation’s most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities. Outside magazine named it as one of the “Greatest Places to Live in America”, and Bon Appetit selected Portland as the 2018 “Restaurant City of the Year”.

UNE also offers a generous comprehensive benefits package to eligible employees and their dependents. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits for both employees and dependent children. Please visit the Human Resources Benefits site ( https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.

Responsibilities

Responsibilities include planning, coordinating, and carrying out all daily office activities including, but not limited to, reception, monitoring and routing incoming incoming paperwork, and ordering office supplies. The Administrative Assistant also collaborates with office staff to develop and maintain electronic filing systems for tracking, record keeping, and reporting. This position works closely with the CAS associate deans, scheduling appointments and working on various documents and processes related to office and college operations.

The Administrative Assistant participates in key office and college planning activities, with a focus on compiling background information and data needed for planning. The position also serves as a liaison between CAS and students, faculty, professional staff, parents, alumni, and other internal and external constituents. Duties may includes explaining, interpreting, and enforcing policies and procedures; answering various questions from constituents; processing special requests; and investigating and resolving problems as they arise.

Qualifications

An associate’s degree plus two to three years of relevant administrative experience, or a combination of education and experience from which comparable skills are acquired, is required.

Candidates should possess a broad base of basic administrative and organizational skills, including reception and working with word processing and spreadsheet applications. Candidates with experience organizing and maintaining complex filing and records systems, and those having experience with computerized information systems, are preferred.

The ideal candidate must have the ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors will not be permitted to have an adverse influence upon decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

For those working in health care and clinical settings only: In order to protect the health and safety of the groups served, all students and employees who work in health care and clinical settings are required by Maine law to be vaccinated for COVID-19 prior to the start of employment. Maine only allows for medical exemptions to the policy. If you believe you are eligible for a medical exemption to the vaccine policy, after receiving a conditional offer of employment, you may seek the exemption through Human Resources. That process will include presenting documentation from your health care provider that outlines your medical conditions that qualify for a medical exemption and the provider’s authorization of the medical exemption. Please note that individuals who are required to be vaccinated per Maine law as a condition of employment will not be employed or permitted to work until they are in compliance with the policy.