Administrative Assistant Job at Woolpert
Job Description
CivilTech, a Woolpert Company, has developed a strong reputation as a premier consultant for road, bridge, hike and bike trail, drainage improvement, storm water quality program and emergency management projects. CivilTech is a member of the Woolpert family of companies and joins in Woolpert’s vision of being the premier architecture, engineering, and geospatial firm and one of the best companies in the world. Woolpert has been certified as a Great Place to Work by its employees for several consecutive years. We believe great companies are built from exceptional people and amazing clients. Woolpert is continually moving its culture forward. Because of our growth, we are seeking an Administrative Assistant in Houston, Texas.
Civiltech, a Woolpert Company’s Administrative Assistant will handle all aspects of receptionist and general office support, such as front desk and general administrative duties as requested or assigned, office equipment support, supply ordering, conference setup, and project support like document preparation, printing, shipping, and travel assistance.
Qualifications:
Minimum of two years’ experience with business associate degree, or four years’ experience, in a role with similar responsibilities, such as
Microsoft Office Suite and Microsoft 365
General professional computer literacy
Document management
Telephone and in person client service
Prior experience working for an Architecture, Engineering, or Geospatial organization is a plus.
Willingness to undergo a background, drug test and pre-employment verification process.
Responsibilities:
Supplying general administrative support and receptionist duties.
Answer and direct phone calls & maintain contact list.
Type workplace documents, including letters and reports.
Ensure smooth running of the office and help improve company procedures and day-to-day operations.
Coordinate and schedule meetings and travel when needed for executive staff.
Maintain the office condition and arrange necessary repairs with contractors.
Assist HR (Human Resources) and Marketing with administrative personnel duties, as necessary.
Organize and maintain office inventory, supplies, operational information, and procedures.
Manage contract and price negotiations with office vendors, service providers, and maintenance services under the property lease as it reads.
Liaise with facility management vendors, including cleaning, catering, and security services.
Arrange/provide transportation, flights and hotels for incoming guests and employees.
Arrange Volunteer Activities with the company to serve our community.
Arrange seasonal activities and office decor.
Provide administrative support to all staff members, including executive staff, at multiple locations
Strong understanding and use of Microsoft Office suite (i,e, Excel, Word, PowerPoint, etc.)
Skills:
Strong written and verbal communication skills
Ability to work in a collaborative, team-oriented environment.
Time management & organizational awareness
About CivilTech
CivilTech provides planning, analysis, project management and design services to federal, public, and private clients throughout the United States. Honesty and integrity are two of our core values. We understand the importance of the projects we work on and take our professional responsibility seriously.
With over 200 years of combined experience, our civil engineers, hydraulic engineers, hydrologists, and structural engineers have the knowledge and expertise to produce reliable, innovative and cost-effective solutions. Augmented by our in-house economics and GIS (Geographic Information System) professionals, we provide our clients with comprehensive services to meet their unique needs and ensure their success. Headquartered in Cypress, Texas visit CivilTech Engineering and connect with us. CivilTech, A Woolpert Company | Facebook and CivilTech, A Woolpert Company: Overview | LinkedIn.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job location
Seniority level
Default
Internship
Entry level
Associate
Mid senior level
Director
Executive
Employment Type
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
CivilTech, a Woolpert Company, has developed a strong reputation as a premier consultant for road, bridge, hike and bike trail, drainage improvement, storm water quality program and emergency management projects. CivilTech is a member of the Woolpert family of companies and joins in Woolpert’s vision of being the premier architecture, engineering, and geospatial firm and one of the best companies in the world. Woolpert has been certified as a Great Place to Work by its employees for several consecutive years. We believe great companies are built from exceptional people and amazing clients. Woolpert is continually moving its culture forward. Because of our growth, we are seeking an Administrative Assistant in Houston, Texas.
Civiltech, a Woolpert Company’s Administrative Assistant will handle all aspects of receptionist and general office support, such as front desk and general administrative duties as requested or assigned, office equipment support, supply ordering, conference setup, and project support like document preparation, printing, shipping, and travel assistance.
Qualifications:
Minimum of two years’ experience with business associate degree, or four years’ experience, in a role with similar responsibilities, such as
Microsoft Office Suite and Microsoft 365
General professional computer literacy
Document management
Telephone and in person client service
Prior experience working for an Architecture, Engineering, or Geospatial organization is a plus.
Willingness to undergo a background, drug test and pre-employment verification process.
Responsibilities:
Supplying general administrative support and receptionist duties.
Answer and direct phone calls & maintain contact list.
Type workplace documents, including letters and reports.
Ensure smooth running of the office and help improve company procedures and day-to-day operations.
Coordinate and schedule meetings and travel when needed for executive staff.
Maintain the office condition and arrange necessary repairs with contractors.
Assist HR (Human Resources) and Marketing with administrative personnel duties, as necessary.
Organize and maintain office inventory, supplies, operational information, and procedures.
Manage contract and price negotiations with office vendors, service providers, and maintenance services under the property lease as it reads.
Liaise with facility management vendors, including cleaning, catering, and security services.
Arrange/provide transportation, flights and hotels for incoming guests and employees.
Arrange Volunteer Activities with the company to serve our community.
Arrange seasonal activities and office decor.
Provide administrative support to all staff members, including executive staff, at multiple locations
Strong understanding and use of Microsoft Office suite (i,e, Excel, Word, PowerPoint, etc.)
Skills:
Strong written and verbal communication skills
Ability to work in a collaborative, team-oriented environment.
Time management & organizational awareness
About CivilTech
CivilTech provides planning, analysis, project management and design services to federal, public, and private clients throughout the United States. Honesty and integrity are two of our core values. We understand the importance of the projects we work on and take our professional responsibility seriously.
With over 200 years of combined experience, our civil engineers, hydraulic engineers, hydrologists, and structural engineers have the knowledge and expertise to produce reliable, innovative and cost-effective solutions. Augmented by our in-house economics and GIS (Geographic Information System) professionals, we provide our clients with comprehensive services to meet their unique needs and ensure their success. Headquartered in Cypress, Texas visit CivilTech Engineering and connect with us. CivilTech, A Woolpert Company | Facebook and CivilTech, A Woolpert Company: Overview | LinkedIn.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job location
Seniority level
Default
Internship
Entry level
Associate
Mid senior level
Director
Executive
Employment Type
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.