We are looking for a Production Coordinator/Administrative Assistant to join our expanding team.

How ‘bout we skip right ahead to the center of the tootsie-pop?

Our small business is located in Palm Desert, CA. We are biased — but we are pretty sure we are the coolest place to work for, ever. And we really believe that we are changing the world one portrait at a time (you will see what we mean when you check out our website!).

What’s it like to work with us?

We are a team of fun, hard-working, maybe just a little zany individuals. No two days are the same. On any given day it’s pretty typical to hear things in the office like: “Have you seen my crown?” or “Are those ELF ears?” or “What on earth did they replace ‘Silly Goose’ with?” or a personal favorite, “I love you Honey Bunny.” Awww…

You’re probably wondering about the job requirements…

1. You need to be the type person who gets joy out of getting things done. Every day, you will bang out a list of stuff. Fun stuff. Important stuff. Necessary stuff. (Administrative stuff. Production stuff. Order processing and data entry stuff. You know. EXCITING stuff!)

2. You will be on the computer a lot. So, if spreadsheets, data entry, order tracking and other mesmerizing computer based tasks are right in your wheelhouse, you’ll be in the right place.

3. You will be on the phone a lot. So, you need to enjoying talking with people and following through on requests. Oh…and be able to tackle problems when they come up with the enthusiasm of a Chief Happiness Officer.

4. You need to be a person who loves to deliver remarkable experiences to other people. You know, you need to be someone who feels good by making other people feel good.

5. You need to nail down the details. You don’t need to race through work and get things done half-way (we figured that one out ourselves). We need you to slow things down and get them done right the first time.

6. We want you to be meticulous in your work. If you are shy or quiet (we are pretty much a mix of personality types as it is) that is totally cool. We are not looking for the life of the party...in fact, quite the opposite. We are looking for a good, fun person, who gets things done.

7. You need to have ninja-like efficiency skills. That means not just “good” time management. We’re talking “great” time management here. You also need to be able to work autonomously. There isn’t a lot of hand holding in this position.

8. You have to love spreadsheets. I mean love 'em like you wanna marry 'em, type love. You'll be spending a lot of time together.

In short, your job is to help the studio with all administrative tasks like reporting, digital and physical file management, managing accounts receivable, processing orders, managing quality control while exceeding guests’ expectations in any way you can, all with the addition of a fun, creative side that can help with everything from decor to helping create motivational and visual tracking of studio standards and goals. While our office and the job is fun, fresh and exciting, we do expect professionalism and punctuality.

Some experience required:

What we don’t expect is a laundry list of existing skills for you to qualify for this job. We can teach you that. We expect intelligence, energy, and a get it done attitude. We do need you to have some real experience in an administrative and/or customer service position, computer skills that would rival Steve Jobs, and mad skills when it comes to never letting anything fall through the cracks. We can’t wait to hear your claim to fame in that area!

Let’s talk about the good stuff:

1. The work is fun, fresh and dynamic. You will be working directly on bringing dreams into reality by hand holding our guests and their orders of heirloom family artwork from beginning stages all the way to completion.

2. We aren’t big on stress. So, while we will expect you to work efficiently and get things done, we focus on open communication and getting things done right the first go around.

3. You don’t need to be skilled at precision-like gluing of bunny ears, or have already mastered the fixing and fluffing of fairy wings, nor do you need to have previous experience at ‘jingling all the way’ while decorating Christmas trees like you’re straight outta the North Pole, but if so, all of those skills are sure helpful in this particular job. Will you be doing them every day? Nope. But every one of us is cross trained in pitching in with whatever needs to be done.

To learn more about us, check out jacobportraits.com and see what we do all day.

Show me the money!

If this is a job that gets you so excited that you would even do it for free, we would totally accept that offer from you. But if you prefer compensation (and we totally get it...we prefer getting paid as well) this is what we offer: This is a part time, admin job for a Production Coordinator and administrative work. The pay is a whopping $17-$20 an hour (based on experience) and the hours will generally be 15-25 hours a week. You must come into our Palm Desert office so we can see your sweet face for this job (sorry, this is not a virtual job). The hours are pretty cool. No nights, unless you’re helping deck the halls with boughs of holly or something like that. For the right person, the job could turn into a full time opportunity within the six months.

DO THIS TODAY > Does it say “Detail-oriented” on your resume? In addition to being a detailed person, you must follow systems and processes. In fact, just to prove that you are detailed-oriented and can follow procedures, when you apply for this position in the first sentence of your cover letter (A cover letter is required BTW) you must include “I've found my peeps”. Yep, that’s our little trick to sort out the people who blanket send their resume to anyone and everyone, from the folks who are truly interested in this position (that’s you). See what we did there? Clever, aren’t we? Now we’ll know if you’re ‘actually’ detail-oriented. Because pretty much everyone puts that on their resume, but who are we kidding, the proof is in the pudding. (Or in the cover letter, as it seems)

If you've read this far, we are thinking you are just the "peep" we're looking for!
When can you start?

We are looking to bring our new colleague on board ASAP, but we will spend the necessary time to find the best fit both in abilities and culturally. We can’t wait to hear from you!!!

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Employee discount

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Common surfaces are sanitized regularly.

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 2 years (Required)

Work Location: One location

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