This Administrative Assistant role is primarily focused on supporting the Procurement Department through the processing and entry of manifest information and other related tasks. This position will also support in other administrative tasks and duties as assigned throughout this temporary/seasonal assignment.

This is a seasonal/temporary position beginning in December, 2022 and ending approximately May 31, 2023. This position may be based out of Tucson, Arizona or Gloucester City , New Jersey.

Responsibilities

• Manifest Data Entry – accurately enter information into computer systems and files.
• Insert customer, grower or account data by inputting text based and numerical information from source documents within time limits.
• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry.
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
• Research and obtain further information for incomplete documents or files.
• Apply data program techniques and procedures.
• Scan documents and print files, when needed.
• Keep information confidential.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.
• Prepare and generate communications, such as emails, reports, and other correspondence.
• Reviewing and processing of data and files.
• Create and maintain filing systems, both electronic and physical.
• Collate and distribute mail.
• Order and maintain office supplies.
• Other duties as assigned

• Ability to read electronic or hard copy records and accurately and productively conduct system data entry.
• Knowledge of or ability to learn fresh produce industry commodities and services.
• The ability to multi-task timely, confidently, and comfortably in a fast paced environment.
• The ability to work confidently both in a team setting as well as independently.
• Proficient in Microsoft Office applications and computer skills.
• Team Player, assertive, friendly and multi-tasking skills required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to adapt and function effectively in a high-paced and at times stressful environment.
• Strong analytical and problem-solving skills.
• Ability to work extended hours (overtime).
• Ability to work weekends and holidays (remotely or onsite as needed).

Education / Experience / Certifications

• BA or equivalent degree in Business, Marketing, Supply Chain from an accredited institution, or in a related field or equivalent years of experience.
• 1+ years experience in a sales, inside sales, sales support, or customer service role with a prior track record for providing key account sales support, order management and maintaining customer relations (highly preferred).

Travel

• Occasional local or overnight travel as required to other facilities, office locations or customer account locations.

Physical Requirements and Working Environment

Work in an office environment with prolonged periods of sitting at a desk, speaking on the phone and working on a computer. Must be able to lift up to 40 pounds at times.