Administrative Assistant to the Elementary, Middle, and High School Assistant Superintendents Job at Cabarrus County Schools
Administrative Assistant to the Elementary, Middle,
And High School Assistant Superintendents
General Definition of Work
Under limited supervision performs a variety of administrative duties to support the
Elementary, Middle, and High School Assistant Superintendents and the departments. This
position provides a wide variety of complex and confidential administrative and secretarial
support; responsibilities for the position are focused in two main areas; Administrative tasks
and financial tasks.
Qualification Requirements
• Associate Degree in accounting, finance, bookkeeping or related field.
Knowledge, Skills and Abilities
• Strong project management skills.
Salary Pay
Grade 63
And High School Assistant Superintendents
General Definition of Work
Under limited supervision performs a variety of administrative duties to support the
Elementary, Middle, and High School Assistant Superintendents and the departments. This
position provides a wide variety of complex and confidential administrative and secretarial
support; responsibilities for the position are focused in two main areas; Administrative tasks
and financial tasks.
Qualification Requirements
• Associate Degree in accounting, finance, bookkeeping or related field.
- Experience as a bookkeeper or financial secretary.
- Experience managing federal purchasing processes.
- Understanding of federal, state, and local program guidelines and procedures.
- Familiarity with web design software.
Knowledge, Skills and Abilities
• Strong project management skills.
- Strong ability to work individually and in team environments.
- Ability to problem solve and make decisions, as necessary.
- General knowledge of standard office practices and procedures.
- Ability to operate a variety of office equipment.
- Thorough knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, Access,
- Ability to work within a Mac and/or PC environment.
- Advanced ability to create spreadsheets, tables, and publications for print.
- Knowledge and experience with Google tools.
- Exceptional speaking and presentation skills.
- Understand and demonstrate the ability to work with confidential information.
- Proficient at managing calendars and providing email follow up with internal and external
- Thorough knowledge of business English, spelling and arithmetic.
- Ability to key and perform data entry work accurately and at a reasonable rate of speed.
- Understand and follow written and oral directions.
- Ability to greet guests and answer the phone in a tactful and professional manner.
- Ability to establish and maintain effective working relationships with associates and the
- Ability to meet deadlines in a fast-paced environment.
- Ability to complete other duties as assigned.
Salary Pay
Grade 63
Created December 2021 Cabarrus County Schools
Administrative Assistant to the Elementary, Middle,
And High School Assistant Superintendents
Reports to
Elementary, Middle and High School Assistant Superintendents
Essential Functions
• Support the central office specifically, and the departments overall by managing
communication and data entry for a variety of processes.
- Arrange and coordinate appointments and review email communication.
- Compose responses to incoming correspondence and to relay complex information.
- Prepare information for department presentations.
- Arrange and coordinate requirements for travel and staff development.
- Prepare written directives to apply policy or procedures.
- Organize and maintain an efficient filing system for the offices.
- Maintain and distribute minutes of department meetings.
- Answer phones, relay messages, and provide various information to a variety of
- Maintain and order supplies and equipment to assure an efficient office environment
- Manage the fiscal processes within the departments based on federal, state, and local
- Prepare and maintain financial systems and records for local, state, and federal budgets.
- Prepare and coordinate purchase orders with Cabarrus County Schools Finance Department
- Receipt, record, distribute, deposit and account for program funds.
- Manage the internal contract and insurance process for the department.
- Manage the department’s Inventory Management Process and Equipment Disposition
- Support the departments’ accountability process by helping with general office tasks. These
materials
Physical Requirements
• This work requires the occasional exertion of up to 20 pounds of force occasionally and a
negligible amount of force frequently or constantly to move objects.
- Work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and
- Work occasionally requires standing, walking, stooping, kneeling, crouching or crawling with
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of spoken
- Work requires preparing and analyzing written or computer data, operating machines and
- Work is generally indoors in an office environment (e.g. business office, light traffic).
Created December 2021 Cabarrus County Schools
Administrative Assistant to the Elementary, Middle,
And High School Assistant Superintendents
Disclaimer
The preceding job description has been designed to indicate the general nature and level of
work performed by employees within this classification. It is not designed to contain or be
interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
Created December 2021 Cabarrus County Schools
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