Administrative Officer (Highway & Bridge Maintenance Division) Job at Broward County Board of County Commissioners
Broward County Board of County Commissioners Pompano Beach, FL
REQUIREMENTS AND PREFERENCES
The Broward County Board of Commissioners is seeking qualified candidates for the position of: Administrative Officer (Highway Bridge and Maintenance Division).
Announcement is open until a sufficient number of applications are received and may close at any time.
General Description
The County's Public Works Department, Highway and Bridge Maintenance Division (HBMD) maintains and improves the County's highway/street system, operates and maintains three bascule bridges, over 90 fixed bridges, and oversees the mosquito control operations. HBMD is responsible for the maintenance and improvement of fixed and bascule bridges, storm-water drainage system, sidewalks and curb ramps, street resurfacing and patching, guardrail maintenance, and landscaping maintenance.
The Highway and Bridge Maintenance Division is seeking an Administrative Officer. This is a high-level administrative position tasked with providing professional level administrative support to the Division Director and the entire management team. The ideal candidate will have experience in creating and updating internal policies and procedures to ensure administrative and operational effectiveness and continuity of business operations. Grant administration experience is highly desired including preparation of proposals, agreements, and reports. The candidate must be able to support administrative needs related to disaster-related work before, during, and after declared emergencies; have excellent writing skills and ability to prepare high level documents, manage internal and public requests, create presentations, and collaborate with the County’s Office of Public Communication to support public outreach initiatives and media inquiries; assist in managing the Division's operating and capital budgets; work well in a team environment and adapt to a fast-paced atmosphere; posse excellent communication, interpersonal, and computer skills.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business or public administration or closely related field.
(Two years of relevant experience may be substituted for each year of required education.)
Requires two (2) years of administrative experience working with high level executives or closely related experience including two (2) years of supervisory experience depending on area of assignment.
Special Certifications and Licenses
Must possess and maintain a valid Florida Class E Driver's License for duration of appointment.
Preferences
- Master's degree or higher from an accredited college or university with major coursework in business, public administration or closely related field
- Project Management Professional (PMP) Certification
- Customer Service Specialist (CSS) or or similarly recognized Customer Service certification
- Licensed Notary Public
- Broward County Certified Agency Buyer (CAB)
- Broward County Records Management Certification
- Two (2) years experience in the management and coordination of collection and data entry to ensure quality control measures and accuracy
- Two (2) years experience in developing and presenting marketing, presentations, public communications
- Two (2) years experience in managing and monitoring Division's operating and capital budget, procurement transactions, and/or contract administration
- At least one (1) year of experience working with labor crews/trades employees in the public sector and/or a unionized environment
- One (1) year experience using Geographical Information System (GIS) software or other GPS software
- One (1) year of experience using PeopleSoft or another financial management system
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for supervisor on routine matters; represents supervisor at conferences and meetings, including contacts with outside agencies.
Assists in identifying problems or factors inhibiting the effective accomplishment of agency goals and objectives; assists in determining requirements and scope of necessary study in light of objectives and problems to be solved; collects and analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations.
Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions; studies actual and potential problems and recommends appropriate solutions; conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed.
Assists in preparing a variety of written documents including study plans, special and regular reports, systems and organizational analyses and work flow charts; assists in preparing drafts of rules and regulations pertinent to the particular area assigned.
May supervise and/or participate in the formulation, preparation and control of the agency budget.
May be assigned to direct various phases of agency administrative operations.
Must have demonstrated ability to coordinate key aspects of numerous contracts simultaneously and have excellent written and oral communication skills. Must work well in a team environment and is able to coordinate with different divisions. Must possess the ability to work in a face-paced environment. Must possess excellent written, verbal, interpersonal, and computer skills (Microsoft Word, Excel, Outlook Express and Power-point).
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Occasional work involving pushing/pulling up to 25 lbs and sliding/transferring up to 25 pounds is essential.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
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