The Administrative Services Coordinator greets visitors, places service calls on equipment and supplies, oversees department records and filing system and coordinates facilities and space planning for operations.

Primary Responsibilities and Duties

• Prepare and administer department budgets and contracts for services and capital purchases.
• Prepare reports on time, space, personnel, equipment, material, and cost of recommended solutions for the effective use of office space, furniture, equipment, forms, and supplies.
• Serve as point of contact regarding questions/requests for work to be performed at building sites and other issues related to lease facilities.
• Coordinate telecommunications installations and the logistics of staff moves.
• Ensure building management provides agreed upon maintenance, services, supplies, and equipment.
• Coordinate minor systems furniture installations, reconfigurations, and/or ergonomic adjustments as needed.
• Effectively communicate and manage relationships with general public, staff, vendors, area offices and consultants.
• Coordinate and delegate staff projects and responsibilities
• Prepare all required documents including project budget justifications, business case, space requests, space calculation worksheets, cost estimates, cost/benefit analyses, exhibits and supporting documents.
• Process incoming and outgoing mail.
• Manage conference room schedule efficiently, especially during peak periods of meetings and events.
• Coordinate set-up and break down for meetings and in-house seminars.
• Coordinate set-up and break down for contractual events hosted in the CKC Rental Space.
• Monitor supplies and reorder when necessary.
• Respond to requests for publications and mail appropriate materials.
• Manage inventory of company branded products; track and monitor sales and stock.
• Negotiate, interview and secure contractor’s vendors/ suppliers and best services and rates (UNCF Fund Store).
• Process invoices and staff expense reports.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities.

QUALIFICATIONS

EDUCATION AND EXPERIENCE

High school degree required, an Associate’s degree (A. A.) or equivalent from two-year college is desired. A minimum of 3-5 years administrative assistant experience required.

Other Skills, Knowledge, and Abilities:

Excellent phone etiquette and professional demeanor; strong organizational, interpersonal, and listening skills; proficient use in O365; creating and editing documents in PowerPoint, Excel, and Word. Logistics or facilities experience preferred.

About UNCF

The United Negro College Fund (UNCF), the nation’s largest and most effective minority education organization, has been an engine of minority educational achievement for more than 70 years. UNCF’s mission is to build a robust and nationally recognized pipeline of black students who, because of UNCF support, become highly qualified college graduates. UNCF is committed to closing the educational attainment gap between African Americans and other populations by increasing postsecondary access and success for students from underrepresented groups, particularly low-income and first-generation students.

Compensation and Benefits

Benefits include:

Medical, Dental & Vision

Vacation, Sick & Personal Leave

Life Insurance (Basic & Optional)

Flex Spending Accounts

403(b) Retirement Account

Holiday Savings Plan

Salary Range: $52,000.00 - $55,000.00; commensurate with experience; DC Headquarters position only

UNCF is EOE M/F/D/V