Administrative Specialist Job at University of Idaho
University of Idaho Moscow, ID 83844
$19.65 an hour
University of Idaho
Administrative Specialist II
Administrative Specialist II
Location: Moscow
Division/College: Col of Letters, Arts & Social Sci.
Employee Category: Classified
Pay Range: $19.65 per hour or higher depending on education and experience
FTE: 1
Full/Part Time: Full Time
Position Summary:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
- Compose, proofread, edit and distribute a variety of business documents and routine reports
- Maintain schedules and event calendars
- Coordinate logistics for regular travel and meetings
- Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
- Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
- Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
- Manage inventory
- Other duties as assigned
Minimum Qualifications:
- High School Diploma or equivolent
- One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service;
- Using computer software and applications for word processing, spreadsheets, email and internet research;
- Balancing a workload of assigned tasks to meet multiple deadlines.
Preferred Qualifications:
- Bachelors degree in Business;
- Strong analytical and problem solving skills;
- Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner;
- Experience working with faculty, staff, and students in a university office setting.
Physical Requirements & Working Conditions:
Required Licensures, Certifications or other
Posting Number: SP003931P
Posting Date: 05/15/2023
Closing Date:
Open Until Filled: Yes
Special Instructions:
Position remains open until filled with a first consideration date of May 29, 2023. To apply, please submit a current resume, a letter of qualification addressing how you meet all required qualifications and any additional preferred qualifications, and a list of three references.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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