Principal Responsibilities:

Administrator, Helen Diller Family Preschool

General Description

The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.

Responsibilities:

• Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.
• Responsible for database management, updates, reporting, and other information-based duties.
• Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting
• Handle a variety of administrative responsibilities for the preschool, including:
  • Keeping systems up-to-date for all administrative procedures
  • Handling routine aspects of daily operations
  • Handling financial tasks such as credit card reconciliations and managing receipts
  • Maintain pantry and all related food orders
  • Maintain logs and processes for daily attendance
  • Providing customer service in a warm and welcoming way
  • Generate and distribute Early Care lists
• Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.
• Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.
• Set up all preschool family households with biometric access and update as needed.
• Project-manage the roll out of new interactive school engagement app.
• Manage summer camp group lists, access codes, placards etc.
• Other duties as assigned.

Minimum Qualifications:

Requirements:

• Excellent computer skills; including Excel and web-page production
• Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided
• Excellent customer service, communication and writing skills
• Excellent organization, multi-tasking and time management skills
• Ability to create and maintain deadlines
• Prior experience in an office/administrative setting a plus.
• Previous work in an early childhood or school environment preferred

Working conditions:

Work is conducted on-site in a school setting, with regular contact with staff, children, and families.

Physical requirements:

Position requires seated or standing use of a computer throughout the day. Some light lifting and carrying.

Status:

Benefited, non-exempt, collective bargaining position

Collective bargaining unit classification:

Admin 4

Hours/Schedule:

40 hours/week; full-year employment, Monday - Friday, 8:00 am - 4:30 pm

Salary:

$55,000 - $65,000

Agency Information:

Urban and inclusive, the Jewish Community Center of San Francisco (JCCSF) celebrates our vibrant city and its people. We explore Jewish culture and traditions as a pathway for joyful, meaningful living. We're a community for everyone, using the power of gathering together to share, inspire, support and restore. The JCCSF is located in San Francisco, CA at 3200 California Street (at Presidio).