The Publications Coordinator reports to the Archivist, supporting three to five book publication projects annually. This role will assist with all phases of project production, from ideation to development to publishing. The coordinator also provides essential information and asset support for each publication in addition to administrative and clerical support, including setting the agendas for weekly touch base meetings with all publication partners and gathering, organizing, and delivering archival assets and information. Customer service is central to the work of the coordinator, who will liaise cross-functionally with internal marketing, public relations, and creative teams as well as external publishing teams.

Project Management:

• Oversee publications projects through photography, design, printing, and distribution to ensure timely production and distribution of publications.
• Create internal publication timelines and s et expectations about the timeliness with which work must be done to meet press deadlines.
• Serve as the Archives’ primary contact for all questions related to procedures, publishing schedules, and standards.
• Organize the department’s ongoing ideas for publications.
• Assemble permission-to-publish paperwork as well as gather, organize, and deliver files for Archives-supported external publications.

Information and Asset Support:

• Gather label copy, assets, and rights information and organize into spreadsheets.
• Create method to review, correct, and share publication proofs with publishers and other stakeholders.
• Maintain the Archives’ organizational files related to each publication on the shared drive.
• Contribute to the development of publication content (i.e., text, images, and graphics) via research or digitization.

Administrative / Clerical Support:

• Organize agenda items for weekly meetings on publication(s) progress.
• Take notes during meetings to be shared out and determine follow-up action items.
• Ensure all open agenda items are completed by required due dates.
• Review publications for proper messaging, presentation, and accuracy per Tiffany Archives’ standards and guidelines.

Customer Service:

• Respond promptly to inquiries, project modifications, and requests via phone and/or email from internal and external partners.
• Coordinate all communication and content flow among authors, editors, and the publisher(s).
• Liaise between the Archives, internal, and external partners to work out any production-related challenges.

The hiring range for this position ranges from $27.75 - $31.91. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.