JOB SUMMARY

Reporting directly to Expo Center General Manager, responsible for the daily administrative and financial operations for the Williamson County Expo Center Office for the Williamson County Parks Department.

EXAMPLES OF WORK PERFORMED

• Performs and oversees daily financial transactions such as collecting payments, making bank deposits, balancing cash draws, and prepares financial reports for all Expo Center operations
• Processes and completes all utility invoices for payment and conducts billing reconciliations
• Performs purchasing coordination for the Expo Center, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting

• Manages accounts payable and receivable for the Expo Center by tracking receipts, and treasury deposits, balancing discrepancy resolutions, managing various spreadsheets and office supply budget
• Develops marketing and promotional strategies to sustain a positive image for sales and facility use
• Collaborates on all Expo Center marketing including print and online collateral creation, social media management and content creation, and assists with website
• Collaborates with Events Coordinator on booking events and logistical planning and needs
• Provides customer service to customers and staff via telephone, email, or in person

• Reviews and processes necessary paperwork to issue permits
• Assists in annual budget process by collaborating with department leadership on equipment needs, and other departmental cost for budget development
• Tracks and logs various reports related to volunteer hours, compliance, and liability waivers
• Schedules and creates reservations for Expo Center facilities and amenities
• Resolves and responds to escalated or complex concerns provided by staff and customers
• Ensures comprehensive filing systems are maintained and up to date
• Collaborates with Expo Center General Manager on various needs and projects
• Attends trainings and meetings as required
• Performs special duties as assigned

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ORGANIZATION RELATIONSHIPS*

• Reports directly to – Expo Center General Manager
• Direct Reports – No

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PHYSICAL DEMANDS*

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

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ENVIRONMENTAL FACTORS*

• Work is primarily indoors in an air-conditioned environment

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IRREGULAR HOURS*

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• Essential personnel for emergency situations, discretion of department director

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The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change._

MINIMUM QUALIFICATIONS

• High school diploma or equivalent
• Five (5) years of clerical and administrative support experience, including budget and financial transition tracking/account management experience
• (1) year of supervisory or personnel management experience
• Knowledge of Microsoft Office and various tracking systems

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LICENSES AND CERTIFICATIONS*
Required within thirty (30) days of employment

• Valid Texas driver’s license

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PREFERRED QUALIFICATIONS*

• Two (2) years of experience in an event center related operation
• One (1) year of related registration and reservation software experience

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EMPLOYMENT TESTING*
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

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Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department._

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TOBACCO FREE WORKPLACE POLICY*
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

Job Type: Full-time

Pay: $22.49 per hour

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