The law offices of Marshall Dennehey Warner Coleman & Goggin seeks a full-time Assistant Office Manager to supervise clerical staff and perform day-to-day administration operations for the firm's Pittsburgh, PA office. Office has 42 attorneys and 35 support staff. At least 3 years of supervisory and/or management in a law firm environment is preferred.

Responsibilities will include; but are not limited to the following:

• Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filling systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Carry out responsibilities in accordance with office policy and applicable laws – responsibilities include training support staff employees; planning, assigning and directing work of support staff employees
• Design and implement office policies by establishing standards and procedures; measuring results against standards; and making necessary adjustments
• Keep management informed by reviewing and analyzing special reports; summarizing information; and identifying trends
• Maintain office staff by recruiting, selecting, orienting and training employees
• Maintain office staff job results by coaching, counseling and disciplining employees; planning, monitoring and appraising job results
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies
• Achieve financial objectives by preparing an annual budget; scheduling expenditures; and analyzing variances
• Contribute to team effort by accomplishing related results as needed
• With the assistance of human resources, implement Firm policies and governmental regulatory requirements; perform hiring, corrective action, termination, performance assessments and other resource management activities
• Oversee the maintenance, repair and installation of office equipment or electrical and mechanical systems including knowledge of when service agreements need to be renewed

Minimum Requirements:

• At least 3 years of supervisory and/or management in a law firm environment.
• Strong interpersonal, communication, decision making and organizational skills a must.
• Must be able to perform legal secretarial duties, if needed.
• Previous experience in law firm office management preferred, but not required.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Marshall Dennehey Warner Coleman & Goggin offers a competitive salary and benefits package.

Please send cover letter, resume and salary requirements to HRRecruiter@mdwcg.com for consideration.