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Grand Valley Local Schools

Position: Assistant to the Treasurer/Payroll Manager

Posting Date: May 16, 2023

Posting Deadline: June 1, 2023

Responsibilities:

• Calculate and process bi-weekly payroll in compliance with IRS regulations, state statutes, state auditor guidelines, board policy and negotiated agreements
• Benefits maintenance and administration
• Maintain personnel database/Onboard new employees
• Maintain employee sick, personal, vacation and other leave records
• Process and maintain contracts, contract changes, salary notices, and employee payroll records
• Balance and distribute W-2 forms
• Prepare Workers Compensation and Unemployment Compensation reports/inquiries
• Maintains staff EMIS data
• Affordable Care Act reporting
• Utilizes and trains new staff on Frontline absence management system
• Execute all payroll and personnel resolution items as directed by the Board of Education
• FMLA, Annuities, Section 125 Federal requirements
• Communicate effectively with employees, colleagues, representatives from other agencies, parents and the public
• Evaluate current methods of data processing, etc. to maintain efficient operations and to maximize the benefit of the software
• Use Excel, Word and other software to most efficiently carry out daily duties
• Prepare payroll accruals necessary for GAAP reporting
• Maintain and update vendor data
• Assists the Treasurer to maintain accurate inventory of all fixed assets
• Transports bank deposits
• Prepares vendor invoices for payment
• Prepares and submits electronic reports as necessary
• Assists the Treasurer in maintaining enrollment information for employee medical insurances including COBRA
• Participates in professional growth opportunities
• Ability to work with professional auditors, consultants and technical staff
• Ability to work as a team as well as independently depending on the task
• Cross train to provide backup support where needed
• Reconcile and remit employment taxes to the appropriate taxing authority on a bi-weekly, monthly and quarterly basis

Qualifications:

• Prior payroll experience with a government entity, preferably a public school.
• High School Diploma required. An advanced degree in Business or a Business Related field or possession of or progress toward an Ohio School Treasurer’s license preferred
• Experience in payroll entry, bookkeeping, governmental accounting, recordkeeping
• Experience with eFinance, USPS and/or USAS accounting system software preferred
• Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks
• Proficient in written and oral communication
• Proficient in computer applications including spreadsheets, word processing, database and presentation software
• Able to meet deadlines, perform duties with accuracy and dependable attendance
• Self-motivated individual with a high level of confidentiality and customer care, can set priorities and works well under pressure with attention to detail
• Work cooperatively with staff and promotes a professional and favorable image
• Successful criminal background checks and compliance with all federal, state and local regulations and board policy

Position Description:

• Reports to the Treasurer
• 260 work days
• Salary as established by the Board of Education, commensurate with experience/education/credentials
• Benefits:Health Insurance

Dental InsuranceVision InsuranceLife InsuranceRetirement @ School Employees Retirement SystemSick, Personal and Vacation leave
Application Process:

Interested candidates must submit a resume, a letter of interest, with at least 3 professional references by June 1, 2023.

Contact:

Lisa Moodt, Treasurer

Grand Valley Local Schools

111 Grand Valley Avenue West, Suite A

Orwell, OH 44076

Phone: 440-805-4545

FAX: 440-437-1025

Job Type: Full-time

Pay: $38,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Orwell, OH 44076: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Payroll: 1 year (Preferred)

Work Location: In person

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