Job Summary

Perform daily purchasing activities in accordance with purchasing operations policies and procedures.

Duties and Responsibilities

Procurement & Business Integration Support with Region/Business Unit (BU) Groups Served:

• Act as the day-to-day operational support for:
  • Demand management, analysis of business needs for supply and services.
  • Supplier issue resolution, includes monitoring service requirements, working with the business and supplier to resolve conflicts and discrepancies.
  • Supplier Risk Management, supports BU supplier risk evaluations and compliance management activities.
• Set up, maintain, and update the Region/BU catalog (internal and external), if applicable.
• Support local supplier management, providing BU support and prequalification of potential bidders as it relates to local and as-needed regional tenders when required.
• Support improvements in purchasing and procedure efficiencies and working capital, in collaboration with Region/BU staff, including field personnel.
• As required, initiate local quotes and bidding support, conduct analysis, negotiation, and implementation.
• Assist in the development of customer solutions.

Execute Procure to Invoice Process:

• Scope of Process
  • Manage P-Card Program, if assigned
  • PO Processing
  • Spot Buying based on established thresholds
  • PO Delivery Management
  • Contract Maintenance
  • Master Data Management
  • Content Management
  • Help Desk
  • Analytics
  • Reporting
  
  

• Key Activities
  • Convert assigned requisitions to a purchase order (PO); approve POs up to a specified amount.
  • Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance.
  • Responsible for inbound tactical supply/replenishment; ensures order accuracy, ship method, payment terms, etc.
  • Perform purchase order acknowledgement updates and processing, as well as identify any exceptions to PO terms and conditions, ensuring collaboration with the Legal Department.
  • Maintain purchasing compliance through maximizing the use of established agreements.
  • Ensure products and services are obtained at budgeted prices and identify lower cost opportunities.
  
  

Internal Customer, Supplier and Accounts Payable Support:

• Support resolution of supplier issues impacting business activity.
• Interact with business stakeholder to identify requirements and resolve issues.
• Address and resolve inquiries, discrepancies and support expediting orders (e.g., missing items/order status of products from internal customers).
• Ensure timely and accurate payment processing through collaboration with Accounts Payable and suppliers.

Perform other duties, participate in projects, complete other tasks, as requested.

Knowledge, Skills and Abilities

• Ability to work in a global, matrixed team environment.
• Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and company credit cards known as “P-Cards”) desired; experience with purchase requisition and order management.
• Exposure to the procure to pay processes, tools, and philosophies.
• Familiarity with spend assessment (from both a technology and a methodology perspective).
• Contract administration experience.
• Effective in the demonstration of key competencies:
  • Collaboration and teamwork
  • Conflict resolution skills
  • Business acumen
  • Analytical and measurement driven
  • Process-driven
  • Problem solving
  • Attention to detail and ability to multi-task
  • Oral and written communication skills
  • Organization and time management skills
• Exposure to eProcurement, eCatalogs, and contract management.
• Exposure to leading P2P technology practices and trends.

Education and Experience

• Bachelor’s Degree in Business (or other related degreed program) or Associate’s Degree and 2 years of related experience preferred; or combined equivalent of education and experience considered.
• One year of experience in procurement and/or operations procurement support preferred.