Title: Associate, External Affairs

Employment Status: Non-Exempt

Salary: $21.71 per hour

Supervisor Title: Manager, External Affairs

Date Revised: February 2023

Summary of Position:

The Associate, External Affairs will work to support development activities and private sector program development, with a focus on programming and events. The position will serve under the supervision of the Manager, External Affairs to provide administrative support for all programs and events with the organization, including preparing program documents, stakeholder engagement and outreach, and donor tracking in the Salesforce database. The Associate supports the External Affairs team with administrative activities including financial reconciliations, donor acknowledgements, scheduling, and general operating duties.

This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice. Effective January 4, 2022, all Meridian staff are required to be fully vaccinated for COVID-19, unless a reasonable medical or religious accommodation is approved.

Position Responsibilities:

• Identify potential speakers, develop outreach strategies and execute programs based on member interest and the External Affairs annual programming calendar.
• Draft, send and track programmatic correspondence including speaker invitations, event invitations, confirmation emails and thank you notes.
• Support day-of management and production of all programs (approx. 30 events annually, primarily in-person with occasional hybrid or virtual) designed by the External Affairs team.
• Maintain program websites with accurate content including event information, registration functionality, and post event summaries.
• Coordinate and liaise with Meridian Events team for logistics of programs.
• Coordinate with Meridian Communications team for collateral development, invitations, social media content, etc.
• Update and track all External Affairs team events in the internal calendar, Salesforce, and website to ensure that relevant information is available to the appropriate audiences.
• Database Management to include regular maintenance/cleaning, updating of donor records in Salesforce including but not limited to contact records, opportunities, campaigns, affiliations, and dashboards.
• Create and design event campaigns to accurately track invitations, RSVPs, and external stakeholder engagement throughout the year.
• File monthly credit card reconciliation reports for Vice President, External & Corporate Affairs.
• Support online events by facilitating technology and serving as virtual meeting support, which includes the registration process, communication with members and presenters, and running the platform during the event.
• Schedule and attend meetings, as needed, for the Vice President, External Affairs. Distribute any relevant notes to the greater team that adequately summarize the discussion.
• Responsible for completing all organizational administrative responsibilities in a timely manner.
• Other duties as assigned.

Education/Experience

• Undergraduate degree preferred.
• 1 year of increasing responsibility and experience in a non- profit preferred.
• Any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.

Knowledge, Skills, Abilities:

• Understanding and interest in non-profit development and fundraising activities.
• Exceptional writing skills - experience writing a variety of forms of correspondence including solicitation letters, thank you notes and briefings.
• Familiarity with organizing and staffing events.
• Excellent phone and interpersonal skills.
• Exceptional organizational skills, detail-oriented and proven ability to prioritize multiple concurrent projects.
• Knowledge of U.S. government agencies, Capitol Hill, and/or foreign embassy community a plus.
• Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world.

Technical Requirements:

• Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this role.
• Experience with Adobe, Canva, Concur, Linvio, Salesforce, Zoom and/or Pardot preferred.

Employer’s Statement

Meridian is committed to creating a diverse environment. We believe in empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared value and respect for all cultures as connecting people has been our foundation for over 60 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian.

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

How to

Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.