AirCom Mechanical is Northern California's leading Commercial/Mechanical Contractor. We are currently seeking a Compensation and Benefits Analyst to join our team at our Gold River Location.

Summary/Objective:

This position is responsible for processing service billings for the Aircom team to ensure customers receive invoicing in an accurate and timely manner. The Billing Specialist will be responsible for performing a variety of clerical and technical accounting duties to ensure accuracy and efficiency of the A/R Department. This position requires someone who is detail-oriented and accurate in their work.

ESSENTIAL FUNCTIONS:

• Emphasis on quality control to provide correct billings in accordance with customer’s documentation needs
• Review AR billing reports to assure intended outcomes as needed
• Ensure that billing documentation is compliant with customer
• Responds to customer communications regarding inquiries via phone and email. Pulls historical reporting data as needed for management or customers
• Reviews service work orders in ERP system for completeness and accuracy to produce invoices in accordance with customer contracts and requirements. Identifies and researches discrepancies and communicates with managers and technicians to acquire proper documentation to complete billing process. Enters cost/billing adjustments when data is missing, incorrect, or changes are requested by approving Service Manager
• Assists in the procurement / PO process for materials and subcontractors
• Partner with Operations and Accounting to ensure timely invoicing per customer requirements. Ensures change orders or sub-invoices are billed and handled appropriately. Applies deposits against existing accounts. Research and resolve any customer payment or internal credit card issues. Ensures accounting for any discrepancies. Escalate rejected invoices back to operations and/or sales for resolution
• Assist Collections Manager with billing documentation compliance for specific customer requests and maintain SOP documentation of this
• Manage Service Contracts in ERP system by entering new contracts and managing renewals
• Assisting with the closing and reconciling of service department
• Process invoicing throughout month
• Manage preventative maintenance program by ordering parts per agreement, entering purchase orders and invoices into ERP system
• Collaborate with accounts payable to process payments to vendors for jobs that have been paid
• Collect for every job; calling contact and verifying payment status; processing billing paperwork required for payment
• Other duties and projects as assigned

REQUIRED Education and Work Experience:

• Prior experience in Construction Industry, or strong knowledge of HVAC systems preferred
• Prior Parts or Service experience in related field preferred
• Prior experience using ERP system preferred

REQUIRED Skills:

• Strong customer service and client relationship building skills
• Understanding of accounts receivable and billing processing
• Excellent verbal and written communication
• Proficient in MS Office
• Excellent interpersonal skills
• Excellent organizational skills and follow-through abilities
• Detail oriented

We are a fun group who works as a team to get the job done. APPLY TODAY. We'd like to meet you!