Billing Specialist/Coordinator - Accounting

Services On-Site is recruiting for an E-Billing Specialist/Coordinator. This opportunity will play a critical role in the revenue cycle of a law firm by aiding in the production of client bills.

This position will be responsible for the administration and management of the electronic billing processes. The ideal candidate will possess strong analytical and problem solving skills. The E-Billing Specialist/ Coordinator will report to the Billing Supervisor.

Billing Specialist/Coordinator Responsibilities

• Coordinate and maintain billing portfolios for assigned clients
• Review client matter setups for accuracy – including rates and client specific coding based on client guidelines, deal information and/or engagement letters
• Review time entries to ensure that the rates are reflected accurately
• Edit or transfer time and/or disbursements as directed by Billing Attorneys
• Preparation and editing of client bills for either hard copy and/or electronic formats
• Ensures invoices are submitted timely with all necessary supporting documentation and revised invoices are addressed and resolved promptly
• Address all rejected invoices within two business days
• Review client guidelines thoroughly and maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing in order to ensure compliance
• Utilizes firm standard reporting tools to respond to requests for information
• Application of internal policies and procedures related to the creation of client bills, billing adjustments, and other billing processes
• Communicates firm policies and guidelines to external and internal clients where appropriate
• Work with Collections Team to solidify proactive follow-up on aged invoices submitted electronically
• Collaborate with Billing Team and Accounting Department to analyze, identify, recommend, and implement enhancements, management reports, and troubleshooting electronic billing issues to reduce billing inefficiencies

Billing Specialist/Coordinator Requirements:

• Law firm experience preferred
• Proficiency in Aderant Expert, Thomson Reuters Elite Enterprise, 3E or working knowledge of accounting databases strongly preferred
• Experience with Bill Blast, eBilling Hub, Aderant, ARCS & Matter Expert
• 2 years e-billing experience (e.g. Legal X, Collaborati, Legal Tracker, Legal Exchange, Legal Solutions etc.) preferred
• Proficiency in MS Outlook, Excel and Word.
• Strong analytical skills.
• Must be highly organized and able to handle multiple tasks efficiently.
• Excellent interpersonal and communication skills with the ability to communicate clearly and concisely with internal and external clients.
• Self-starter that delivers superior customer service.
• Self-directed with a strong work ethic; capable of working independently with limited supervision
• Ability to adapt to cyclical periods, peak workloads, new assignments and work independently to meet deadlines
• Other duties as may be assigned to fully meet the requirements of the position
• High school diploma or equivalent

Location: Miami, FL

Full Time - No remote popsition

Benefits: Health, Vision, Dental, 401k, PTO.

Rate: Starting at $25/hr - It depends on the experience of the candidate

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

COVID-19 considerations:
A plus if the candidate has the COVID vaccine, it is not mandatory.

Education:

• Associate (Preferred)

Experience:

• Accounting: 1 year (Required)
• Databases: 1 year (Required)
• Analytics: 1 year (Required)
• Matter Expert: 1 year (Required)
• BillBlast: 1 year (Required)
• Aderant: 1 year (Required)
• Microsoft Excel: 1 year (Preferred)
• ARCS: 1 year (Required)

Work Location: One location

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