Billing Specialist (FT) Job at St. Vincent de Paul CARES
MISSION STATEMENT: To be a beacon of light by transforming lives in the Vincentian spirit of charity, justice, and mercy through interpersonal connectivity.
SUMMARY: The Grants Billing Specialist provides office services and grants billing of assigned grants and communications with funders. This position will also provide general administrative and clerical support including mailing, scanning, faxing, and copying to the management of projects as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)
- Collect documents from the various program locations to bill grants
- Match transactions from the accounting system to invoices provided by the program
- Review and enter payroll data into a spreadsheet for billing
- Match all payroll data to the payroll system and accounting software and grants
- Assist in resolving any administrative problems
- Back up to the front desk for PTO and breaks as needed
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails
- Communication with funders related to billing, payment differences, and deadlines
- Work with the Operations Managers to ensure all data is entered for the billing before deadlines
- Review completed bills of peers as a quality control measure
OTHER RESPONSIBILITIES:
- Complies with all applicable training requirements
- Complies with all company safety, personnel, and operational policies and procedures
- Complies with work schedule to ensure effective operations of Agency programs
- Contributes positively as a member of a productive and cooperative team
- Assists human resources and other departments as needed
- Performs other duties as necessary to fulfill the St. Vincent de Paul CARES Mission
- Other duties as assigned
Employee Benefits:
- 95% Employer paid Employee only coverage (zero ded, $10 co-pay plan)
- 10k Employer-paid Basic Life insurance
- 120 hrs PTO accrued biweekly starting at day 1 of employment available for use after 90 days
- 13 Paid Holidays to include Employee’s birthday and Date of Hire
- We also have various retention and referral bonuses
- 2 weeks of paid training to include DEI initiatives
- Flexible schedules in most positions
- 3% Employer match after 6 months
- We also offer Dental, Vision, Life, Short Term Disability, Long Term Disability, Accident, Critical Illness, Hospital, ID Shield, Legal Shield, Additional Life, FSA Medical, and FSA Dependent Care
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)
- Able to speak, write and understand English
- Possess basic computer skills
- Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups
- Flexible work schedule including evenings, nights, weekends, and holidays
- Ability to set appropriate limits, work under deadlines and multi-task
- Ability to organize, prioritize, self-motivate, and deliver results
- Excellent communication and listening skills
- Possess strong work ethics
- Successfully pass Law Enforcement background screening
- Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
- Must have reliable transportation
- Participates in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process
- Mission-driven attitude supplemented with integrity and passion
- Adherence to the highest ethical standards, personally and professionally
- A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
- Evidence of deep alignment with the St. Vincent de Paul CARES Mission and Values
ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)
- Must be able to multi-task
- Must be able to keep all program and client information under strict confidence
- Must be able to follow through to completion on projects with strict deadlines
- Ability to prioritize projects and strong problem-solving skills
- Good research skillsets with strong attention to detail
EDUCATION AND EXPERIENCE: (Pending on position and if before hiring is approved by Chief Executive Officer, a comparable amount of training, education, or experience may be substituted for the minimum education qualifications)
- An associate's or bachelor’s degree is preferred for this position
- At least two years of hands-on administrative support experience
- Proficiency in MS Word, Excel, and Outlook
- At least 2 years of billing or accounting experience
- Knowledge of operating standard office equipment
- Excellent communication skills, both written and verbal
GENERAL PHYSICAL DEMANDS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of the job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting to 20 lbs. and some driving. Requires manual dexterity is sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
MENTAL DEMANDS: Must handle new and diverse work problems daily. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.
WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse, or similar behavior from residents/clients. On an as-needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.
St. Vincent de Paul CARES is an Equal Opportunity Employer.
About St. Vincent de Paul CARES
We are a nonprofit social service organization making homelessness rare-brief -and at one time. We serve veterans, nonveterans, families, and individuals. We have locations throughout Florida.
About St. Vincent de Paul CARES:
We are a non profit social service organization making homelessness rare-brief -and one time. We serve veterans, non veterans, families and individuals. We have locations throughout Florida. Events 09/28/2022-Hiring Event 9am-3pm-Clearwater Office -2735 Whitney Rd Clearwater, FL 09/30/2022-Hiring Event 9am-3pm-Orlando Office-5750 Hazeltine National Drive Orlando, FL
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