Located in the heart of South Florida, the City of Dania Beach is an ideal and exciting place to live and work. Dania Beach was incorporated in 1904 and is Broward County's First City. The City is a major player in South Florida's academic, marine and tourism industries and is filled with culture. We are currently seeking qualified candidates for the City Clerk position. The ideal individual will perform highly responsible administrative work organizing, directing and coordinating the operations of the City Clerk's Office. Supervises, plans and directs the activities of office staff in order to ensure proper management of the City Clerk function. Reviews work of subordinates for completeness and conducts quality control checks to ensure accuracy in records management functions and adherence to established regulatory procedures and guidelines.

**PREVIOUS CANDIDATES DO NOT NEED TO RE-APPLY

Duties & Responsibilities
ESSENTIAL JOB FUNCTIONS

*
Serves as Clerk to the City Commission by attending all regular, special and workshop meetings; takes minutes and records official actions, disseminates information and directives of the City Commission.

• Notifies departments of Commission actions.
• Coordinates the processing of agreements, contracts, leases, and legislation following Commission meetings.
• Maintains Board and Committee appointments.
• Maintains Board manual and current and past membership lists.
• Notifies City Commission of appointments needed for each meeting.
• Responds to public board inquires and coordinates appointments with staff and new members; and receives minutes.
• Establishes procedures to be followed for agreements, resolutions, and ordinances for the agenda process with City Attorney.
• Assists staff in the implementation of legal documents.
• Analyzes proposed agenda requests for proper placement on agenda, supervises the preparation of agenda documents, reviews legal presentation, and oversees distribution of agenda on a timely basis.
• Signs all official ordinances, resolutions, agreements, contracts, leases, and minutes.
• Certifies documents and provides Notarial services as needed for the City.
• Maintains Custody of City Seal and related functions as needed.
• Serves as the Financial Disclosure Coordinator with State of Florida, Commission on Ethics, and Broward County Supervisor of Election Office.
• Maintains official City records and files, preserves vital records and keeps an updated City-owned property book.
• Coordinates records retention and destruction schedules with all departments as Custodian of Records in accordance with State Law, Chapter 11.
• Serves as RMLO (Records Management Liaison Officer) for the City with the State of Florida, Records Division.
• Advertises public hearing notices and administrative ordinances for City Commission meetings and Notice to Bidders/RFP's in accordance with legal requirements.
• Coordinates procedures for codification of City Ordinances and the distribution of Code Book with Municipal Code Corporation; maintains Clerk Index System to track Commission actions and directs staff in the indexing, filing and maintenance of a variety of official records and documents.
• Conducts City elections; coordinates all election activities with Broward County Supervisor of Elections in accordance with State Statutes and City of Dania Beach Charter Election laws.
• Interacts with various groups and individuals, including Commissioners, City Manager, City Attorney, Department Heads, employees, news media, and outside governmental and public agencies.
• Supervises, plans, and directs activities of office staff; and reviews work of subordinates.

Qualifications
What's required:* (Minimum Requirements)*

Bachelor’s Degree in Business or Public Administration or logically related field; five (5) to seven (7) years of responsible office and administrative experience including at least two (2) years in a supervisory capacity; or have an equivalent combination of training, education and experience.

Must have Certified Municipal Clerk designation.

Must have a Notary Public certification or the ability to obtain one.

Must be able to work a flexible schedule.

The City of Dania Beach offers a comprehensive health insurance package that includes medical, dental, vision, short-term and long-term disability, life insurance, as well as various supplemental medical, life, and flexible spending options. Employees enjoy paid vacations, sick time, personal days, and holidays. Some full-time positions may allow a hybrid telework schedule. Deferred compensation with a City contribution is available and eligible employees will be an active participant in the Florida Retirement System, that includes 2 pension options.

The City is committed to the development of its employees, offering on-the-job training opportunities, City paid external training and certifications, and tuition reimbursement.
Click here for more information regarding benefits: https://daniabeachfl.gov/DocumentCenter/View/14115/City-of-Dania-Beach-Benefits

Job Type: Full-time

Pay: $83,552.20 - $129,506.18 per year

Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.