Description:Are you someone who thrives in an environment with a reliable weekly routine and enjoys working in the details of tasks? Do you find personal satisfaction in supporting a large team of field staff through a variety of tasks? As a result of an internal promotion, ABS is recruiting our next Field Administrator. This role is located in our Broomfield office, with flexible remote work options after onboarding and training. You’ll be interacting with our Foreman team, our entire installation team, and various management staff in any given month. Calendar management, setting travel accommodations, expense report management, timesheet pre-processing, scheduling/dispatching, new installer onboarding, and fleet management tasks are all part of this position. Your need for accuracy and process will be well-suited on our team.
The Field Administrative Assistant provides administrative support to the Foremen, Field Team and Service Team through the following duties:
Essential Functions
1. Compiles field payroll data and processes weekly transfer of that data
2. Polls electronic time clocks and reviews the downloaded information for completeness and accuracy
3. Contacts Foremen and/or employees for any missed items
4. Processes employee expense reports, reimbursement reports, and field staff benefits
5. Assist Foremen with scheduling, auditing, reconciling, and forecasting installation work hours using appropriate technology
6. Schedules and organizes activities such as meetings, travel, conferences and department activities for the field department
7. Tracks metrics; creates and develops visual presentations
8. Establishes, develops, maintains and updates filing system for the Field department. Retrieves information from files; assist Foremen with maintaining accurate project files
9. Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, superintendents and general contractors; handles confidential and non-routine information and explains policies when necessary
10. Works independently and within a team on special projects including planning and coordinating multiple presentations, disseminating information, and scheduling resources
11. Onboards field staff new hires in various software systems and coordinates onboarding activities
12. Tracking and maintenance of various items such as boot and tool allowances, safety meetings, etc.
13. Coordinates fleet management and fleet maintenance with the accounting department.
Competencies

• Computer Proficiency
• Organizational Skills
• Thoroughness
• Communication Proficiency
• Collaboration Skills
• Personal Effectiveness/Credibility
• Excel/Office Proficiency
• Reasoning Ability
• Ethical Conduct

Supervisory Responsibility
This position has no direct supervisory responsibilities.
Work Environment
This job operates in a professional office environment. While performing the duties of this job, the employee routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle or feel; and reach with hands and arms.
The employee is regularly required to sit; occasionally required to walk, climb, balance, stoop kneel, crouch or crawl. The employee must occasionally lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday during regular business hours. Weekend or evening work may be required as job duties demand.
Travel
Occasional travel between office locations is expected.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Duties, responsibilities and activities may change at any time with or without notice.
Requirements:Required Education and Experience

• High school education or equivalent
• One year of administrative experience

Preferred Education and Experience

• Associate’s degree
• Two years of related experience in the construction industry
• Understanding of construction drawings and specifications

Additional Eligibility Qualifications
None required for this position
Pay
ABS is committed to fair and equitable compensation practices. The salary range for this role in Colorado is $45,000 - $55,000 plus bonus opportunity directly related to retention. Final Compensation for this role will be determined by various factors such as education, experience, knowledge, skills and abilities of the candidate, and alignment with local market data.
Time Off and Benefits:

• Unlimited paid time off
• Comprehensive medical, dental and vision insurance
• Short and long-term disability insurance
• Employer-paid life insurance (and voluntary group life insurance)
• 401(k) on the first of the month following 60 days of employment
• All employees are eligible to participate in our bonus plan

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement
ABS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ABS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
ABS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of ABS’s employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

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