Description:RRM Design Group is an employee owned company seeking a full-time Office Coordinator to join our Santa Barbara office team. This position provides essential top-quality support to our firm’s architects, planners, landscape architects, engineers, and surveyors, and involves a high level of interaction with our principals and project managers. The Office Coordinator will assist these professionals by managing all administrative and facilities functions for the office.
The successful candidate will thrive on managing tasks independently as part of a larger team; an individual who picks up on complex materials quickly, has strong time management skills, can multitask, and remain flexible.
YOUR ROLE LOOKS LIKE:

• Managing the office’s front desk; directing incoming calls and visitors.
• Managing facilities including the office’s shared resources, supplies, and coordinating with office maintenance and equipment vendors.
• Editing, proofreading, and distributing documents, letters, reports, spreadsheets, contract documents, and other written materials with a strong focus on quality and detail.
• Providing administrative support such as travel coordination, firmwide team, and project scheduling, coordinating meetings and events, overseeing resource calendars, maintaining essential data in our project database, processing mail and overnight shipments, running errands, and processing office purchases.
• Finding ways to provide strategic support and assistance to our principals and project managers to ensure that our clients receive top-quality service.
• Assisting our business development team in the preparation and production of high-quality proposals.

WHAT YOU'LL BRING TO THE TABLE

• Strong written, verbal, and interpersonal communication skills.
• Excellent time management skills, attention to detail, and the capacity to prioritize among multiple tasks with competing deadlines.
• Strong writing, editing, and proofreading skills.
• Ability to navigate a complex database system.
• Ability to work with multiple people on a team or independently.

Requirements:

• Minimum of three (3) years of professional administrative experience, preferably in the A/E industry.
• Strong working knowledge of Microsoft Office and the Adobe Creative Suite.
• Associate degree or bachelor’s degree preferred.

About us:
Ensuring the health and happiness of our RRM family is paramount to how we run our business. RRM Design Group is a 100% employee-owned multi-discipline design firm with a full spectrum of services including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more. Our professionals work on engaging projects in several diverse markets throughout the state.
Benefits:
RRM offers a generous benefits package, including 100% paid health premiums for employees, remote work arrangements, employee stock ownership plan (ESOP), 401(k) with an Employer Match, and much more!
We’re eager to learn more about your qualifications and interest in joining our team!

Job Type: Full-time

Pay: $26.78 - $33.20 per hour

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