CUNY Administrative Assistant, Level 1 - World Languages & Literatures (Provisional)

Job ID

26751

Location

College of Staten Island

Full/Part Time

Full-Time

Regular/Temporary

Regular

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GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

OPEN TO CURRENT ELIGIBLE CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY

Reporting to the department chair, in addition to the template description, the CUNY Admin. Assistant:

• Greets diverse customers, visitors, and others in a professional manner; screens visitors and phone calls as directed; refers individuals to the appropriate staff or to other offices/departments; takes accurate and complete messages and forwards in a timely manner and returns calls when necessary.
• Maintains OTPS budgets for the department, and prepares and processes requisitions in CUNYfirst and E-Procurement.
• Assists with travel authorizations and travel reimbursements.
• Organizes physical and electronic files; including sensitive and confidential files.
• Supervises and coordinates the work of other employees.
• Verifies students’ transcripts, recording grades and grade changes, and adds students’ permissions requested by programs’ advisors.
• Assists with class schedules; reserves rooms and equipment, and communicates assignments.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

OTHER QUALIFICATIONS

Preferred qualifications include:

• Excellent communication, project and time management, and problem-solving skills.
• Strong interpersonal skills necessary for interacting with visitors, faculty, and students, in person, via email, and phone.
• Ability to interpret policies and procedures and accurately communicate this information effectively.
• Well organized and detail-oriented and the ability to multitask in a high-profile area where confidentiality is of utmost importance.
• Proficiencies in Microsoft Office (Work, PowerPoint, Excel, Access and Outlook), with the willingness to learn new technology.

COMPENSATION

$49,155

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

To apply, please visit http://cuny.jobs/ and enter the Job ID# in the “What” section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.

CLOSING DATE

May 31, 2023

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.