HAYS COUNTY JOB POSTING

Job Title Deputy Clerk III Job Number 202200224
Department Head Hays County District Clerk Date Open November 7, 2022
Salary Range Minimum $3,013.67-$4,520.46Monthly Application Deadline Until Filled

In order to be considered for employment with Hays County submit the following documents:

• Hays County Internal Application
• Cover Letter
• Resume

Individuals in this position serve at the pleasure of the current elected official.

Education and/or Experience
Any combination of experience or training may be substituted on a year for year basis.

• Requires High School degree or GED.
• Requires three years’ experience in a judicial or legal process, office management or closely related field including six months lead work or supervisory experience.

Other Qualifications, Certificates, Licenses, Registrations * Class C driver’s license.

Responsibilities * Assists the Chief Deputy with training and work direction to subordinate staff.

• Assists with courtroom duties including civil and criminal non-jury docket and selection of jurors.
• Administration of oaths as necessary in court to include witnesses, interpreters, juries and defendants in criminal cases.
• Maintain docket entries for the District Courts.
• Filing court documents.
• Prepares archival records and old files.
• Copies and certifies documents.
• Performs searches and locates and retrieves information for attorneys, District Attorney, Attorney General and the public.
• Operate personal computer to enter and retrieve information.
• Review, sort and organize documents or instruments filed daily.
• Assists with the data entry of documents or instruments filed into computer system.
• Enter dispositions and send out all notification required to attorneys, parties and agencies as required.
• Assist with the filing of new cases when assistance is needed.
• Assist customers and callers regarding District Clerk filings and directs them to the appropriate office or staff.
• Receives payments and issues receipts for civil, criminal and tax court cost payments.
• Reconciles all payments received on a daily basis.
• Issue civil and/or criminal process, notices, post judgment writs and criminal court writs.
• Performs routine office procedures such as answers telephone, issues receipts, accepting payments, process mail, photocopies, and locates files and case information for attorneys, District Attorney, parole officers, state agencies and the general public.Summary

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Under general direction, the Deputy Clerk III ensures proper support exists for local county and state government judicial operations by assisting the
Chief Deputy with training and coordination of criminal or civil cases. The Deputy Clerk III provides services to the general public and to all the operating departments and agencies of the County. The work involves treating a variety of problems and situations. The product of the employee’s work affects the operation of the department that may include the wellbeing of persons that are not employed in the department.

Hays County is an EEO employer. In compliance with the Americans with Disabilities Act, Hays County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
An offer of employment is contingent upon successful completion of background checks, including reference checks, criminal history, and driver’s license checks and driving history.

X: \Job postings\Dist Clk\xxNotCurrent\0453 - Deputy Clerk III - District Clerk - Nov 2022.docx

Job Type: Full-time

Pay: $3,013.67 - $4,520.46 per month

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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