Audubon is currently seeking a Document Control Administrator to join our team. The Document Control Administrator will assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. Updates and maintains project document control record keeping system. Works under direct supervision and/or receives detailed written or verbal instructions to perform standardized tasks.

PRIMARY RESPONSIBILITIES:

• Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents.
• Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.
• Performs project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.
• Enters data from various sources into EDMS (Electronic Data Management System). Ensures data integrity by verifying input.
• Creates runs and distributes standard periodic reports to communicate follow-up requirements and to summarize reports.
• Prepares forms and transmittals and distributes data as directed. Verifies information as requested.
• Provides administrative assistance by copying documents, retrieving office supplies, filing, etc.
• Processes and maintains revision history of supplier, vendor, and sub-contractor drawings, documents and data – electronic and paper format.
• Performs other duties as assigned.
• May work on special projects.
• May provide back up for other employees.

EXPERIENCE AND SKILL REQUIREMENTS:

• High school diploma or GED.
• Additional specialized courses in database management preferred.
• Some Extensive experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
• Experience in a project management or engineering environment preferred.
• Computer skills with good knowledge of Microsoft Office.
• Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
• Ability to handle confidential or sensitive information or issues.
• Ability to pay close attention to details.
• Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone.
• Experience working in Oil and gas construction sites
• Experience compiling documents for PSM construction dossiers
• Must be able to identify and work with all aspects of engineering drawings related to construction

Equal Opportunity Employer/Veterans/Disabled

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

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