Description

DSHS DVR Forms & Records Analyst 3 - Public Records Specialist

The Division of Vocational Rehabilitation (DVR) has an opportunity for a Forms and Records Analyst 3 with a keen eye for details. Bring your technical experience and join our small team of Public Records Specialists in Lacey, WA. You will be the go-to person for our division when it comes to questions about records management and privacy. You will work closely with the other records staff to identify and fulfill records requests and will enjoy collaborating on complex projects as part of our cohesive team. You will actively engage in electronic document management conversion activities and be the liaison representing our unit. On a daily basis, this position will review records and apply relevant redactions in the provision of documents under the public records act (PRA).

This position will be working within a hybrid telework model, with at least a day or two per week in the Lacey headquarters Office or other records management locations in the Olympia area.

Join us in Transforming Lives!

Some of what you'll do:

• Document requests in the Agency Records Request Tracking System (AARTS) and assign tasks to self and others
• Review records requests to determine scope and list potential stakeholders
• Send written responses to requesters and provide an estimation of the time when the records will be provided
• Search and collect records
• Redact or withhold records when needed, citing the applicable exemption regulations
• Correspond with requesters
• Disclose records
• Research, analyze, and interpret different state and federal regulations based on specific requests
• Serve as the DVR designated Lead Privacy Coordinator under DSHS Administrative Policy 5.01
• Act as the public records unit liaison between contracted EDMS vendor(s) and DVR field staff to triage issues related to electronic records management processes and procedures

We are looking for professionals who demonstrate:

• Experience meeting deadlines with consistency and attention to detail
• The ability to work well in both a team atmosphere and independently
• Experience using large databases to retrieve information
• Proficiency in the use of computer redaction software
• Excellent judgment, critical thinking, and analytical skills
• Excellent written and verbal communication skills

Who Should Apply?

Bachelor’s degree in business administration, accounting, industrial engineering, or a related field and two years of experience in forms and/or records management

Or

High school graduation or equivalent and four years of experience in forms and/or records management. Experience may be substituted, year for year, for the required education. Experience includes forms and records management, planning, policy analysis, coordination, and consultation with a variety of public and private agencies, organizations, and/or levels of government. Preference will be given for experience conducting research and analyzing policies, laws, rules, and regulations

Interested? Please include:

• Resume
• Cover letter

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions about this opportunity? Please contact adrian.alegria@dshs.wa.gov and reference job number 17238.

NOTE: Employees of the Department of Social and Health Services (DSHS) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Please note medical or religious accommodation may be available once an offer of employment is made.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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