REQUIRED EDUCATION AND EXPERIENCE:

• Three years of administrative support experience including strong customer service experience preferably supporting events (facility/venues or hospitality industry); OR
• Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work.

• Experience working for a government agency in a parks and recreation department.
• One year of experience administratively supporting events, including obtaining proper permitting, facility rentals and processing payments.
• Events Management Software
• Strong proofreading and grammar skills.

• Strong computer and relevant software background; including MS Office Suite, Event Manager software - and the ability to run reports and perform at the administrator level, and the Adobe suite including photoshop.
• Strong customer service skills.
• Strong verbal and written communication skills including proof reading, grammar, and punctuation.
• Solid organization and prioritization skills.
• Strong interpersonal and team player skills.
• Ability to multitask and remain calm in stressful situations.
• Ability to work long and irregular hours, weekends, and evenings
• Basic knowledge of audio-visual equipment, internet, telecommunication technology - preferred
• Adaptable and able to learn new skills and tasks efficiently
• Open to constructive feedback
• Physically perform the essential functions of the position.

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.

• The duties in this position are performed in an office/facilities setting and may have some work in the field, and may be required to lift at least 20 pounds.

In this role, you will have the opportunity to:

• 
  Greet and welcome customers as they approach the front desk with a positive and helpful attitude
• Answer questions and address concerns
• Answer all incoming calls and redirect them or keep messages
• Check, sort, reply, and forward emails
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Prepare meeting and training rooms; take meeting notes when applicable.
• Answer phones in a professional manner, and rout calls as necessary.
• Assist all parks staff with administrative tasks.
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Take up other duties as assigned (travel arrangements, printing assignments, etc.)
• Create reports, work in databases, MS Office Suite, Adobe, SharePoint, and other software programs.
• Provides essential office support through the coordination of mail pick-up and delivery.
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Support the events team with logistical and administrative support
• Conduct site tours
• Answer questions and address event concerns
• Schedule and confirm event requests
• Process event payments when necessary
• Communicate pertinent event information both externally and internally
• Gain the necessary approvals internally and externally for all events.
• Other duties as assigned.

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as non exempt and eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.

• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

• This recruitment is being used to fill an existing open position, and may be used to fill future (part and full time) openings for up to six (6) months.
• Work hours for this position are Monday – Friday, 8 a.m. – 4:30 p.m. Flexible hours are available, as approved by management.