Position Summary:

Provide Executive Assistant support to the Executive Director/Regional Leader. Primary interface for the National Capital Area Office (NCA); phone, visitors, vendors, constituents, board members, staff. Keeps the office functioning and the "trains on time". Provides logistical and direct support to the Executive Director. Recruits/trains and manages office volunteers. Collaborates and effectively collaborates with co-workers.

Responsibilities:

Essential functions and responsibilities include, but are not limited to:

• NCA Board - Communications with board - minutes, agendas, scheduling meetings with ED and other senior staff, planning logistics, teleconferencing, video, meeting logistics. Keeps up to date records on board activities and responsibilities.
• NCA Administration Budget - helps to manage office operational budget, and monitors and manages cost controls throughout the year. Works with Accounts Payable to ensure timely payment of bills and interfaces with vendors. Manages payment requests and revenue that comes into office - tracking expenses.
• Office Support - Organizes office operations and procedures and maintains shared google drive. Handles all incoming calls, distributes mail, maintains office inventory, ordering, supplies.
• Staff Orientation & Administration - works with new hires on obtaining passes/keys, setting up workstations and computers and phones; equipment training, scheduling conference space, chapter procedures and planning agendas for staff and department meetings.
• Region and ED support - works with Regional Leader/Executive Director to help support any local or regional meetings, including Board meetings, and also helps devise tracking mechanisms for key strategic objectives. Keeps ED up to date on reporting deadlines, chapter org charts and staff contact lists.
• Volunteer training - Helps support department leads by engaging volunteers, support group participants, donors, families and vendors. Supports and oversees office volunteers.
• Donations - supports development department with processing donations that come in day of event - cash, checks, etc. Processes credit card and interfaces with our Hub processing center.
• Fundraising Support - assist with the Association’s Signature fundraising campaign, Walk to End Alzheimer’s, activities as needed.

Qualifications:

• Strong communicator both verbally and in writing. Communicate professionally, empathetically and personably. Receptive to and provides constructive feedback. Attentive and responsive to co-workers, volunteers and customers.
• Strong time management - handle day to day challenges confidently, ability to adjust/flexibility. Allocates time efficiently, can handle multiple demands and competing priorities. Understand connection between current and future activities.
• Deadline driven - focused on deliverables and produces timely, accurate and useful results. Meets deadlines. Advises manager when problems arise in a timely manner.
• Strong technology skills and aptitude. Ability to understand and learn Google products, Personify database, and internal technology products as required.
• Strong interpersonal skills - develops effective relationships with both internal and external customers. Willing to lend a helping hand and recognizes the needs of others and needs of the office.
• Diversity and inclusion focused - welcomes and celebrates the power of diversity. Works effectively in groups with diverse members and demonstrates awareness and sensitivity to individual differences.

Job Title: Executive Assistant, National Capital Area

Location: McLean, VA

Work Hours: Full-time (based on a 37.5 hour work week)

Grade: 405

Reports To: National Capital Area Executive Director & Regional Leader for DC, MD & VA

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.