As the Executive Assistant, you will perform a variety of administrative tasks and provide support to key executives within our organization. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency and growth of our organization.

Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners
• Prepare daily, weekly, monthly, or quarterly reports, documents, and presentations
• Coordinate and schedule meetings internally and/or with clients and vendors.
• Support the preparation of presentations for major and cross-functional meetings, networking, and gathering necessary data to complete the task
• Maintain various records and documents for company executives
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Prepare expense reports
• Schedule dinners and outside events for Sales
• Review files/materials for accuracy and consistency
• Screen and direct phone calls and distribute correspondence
• Work independently, innovatively, and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines.

Requirements:

• 2-3+ years experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent organization and time management skills
• Discretion and confidentiality
• Excellent written and verbal communication skills
• Problem-solving and decision-making skills
• Strong multi-tasking and prioritization skills
• Proficient in Google and Microsoft Office suite

Education/Experience:

• High School Diploma or equivalent
• Bachelor’s degree preferred

Company Benefits:

• Opportunities for growth and advancement
• Medical, Dental, and Vision
• Pet Insurance
• Company Paid Group Life / AD&D Insurance
• Employee Assistance Program (EAP)
• 401(k)/match
• 7 Paid Holidays and 2 Flex Days to use at will
• Paid Time Off
• Flexible Spending/ HSA
• Disability Insurance
• Ongoing training and development

Other Duties:

This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.

Work Authorization:

Must be able to verify identity and employment eligibility to work in the U.S.

Equal Opportunity Employer Race, Religion, Color, National Origin, Gender, Sexual Orientation, Age, Protected Veterans, Disabled

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Irvine, CA 92612: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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