Bernhard’s core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service (“EaaS”) solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard’s vision is to be the leading EaaS provider in North America through delivery of excellent, high value service and innovative solutions for our clients.

Purpose and Essential Duties

The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. Specific responsibilities include:

• Coordinate executive communications, including taking calls, and interfacing with clients.
• Maintain and achieve corporate licensing in numerous locations.
• File and retrieve documents and reference materials.
• Reconcile business credit card statements, enter time-sheets, and submit expense reports.
• Uphold a strict level of confidentiality.
• Manage and maintain executives' schedules, appointments and travel arrangements.
• Arrange and co-ordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Receive and interact with incoming visitors.
• Liaise with internal staff at all levels.
• Conduct research, collect and analyze data to prepare reports and documents.

This position is Full Time, Exempt, and reports to Executive Vice President.

Required Education, Experience and Qualifications

• High school diploma or GED equivalent with 3 years of experience reporting to senior management.
• Strong organizational, project management and problem-solving skills with impeccable multitasking.
• Ability to maintain confidentiality.
• Exceptional interpersonal skills.
• Attention to detail.
• Advanced Microsoft Office and Outlook skills, with an ability to become familiar with firm specific programs.
• Experience booking travel.
• Effective verbal and written communication skills.
• Detail oriented and willing to tackle various ongoing projects in a fast paced environment.
• Well versed in the industry and the Company’s competitors.
• Excellent multitasking skills, with the ability to perform duties outside of scope of work when necessary.

Preferred Education, Experience and Qualifications

• Bachelor’s degree preferred
• Legal knowledge and/or experience.

Travel Requirements

• Very minimal travel is required.

Physical/Work Environment Requirements

• While performing the duties of this job, the employee is regularly required to stand and or sit at a desk for extended periods of time.
• Light to moderate lifting is required.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of the Company, and no fee will be paid in the event such a candidate is hired.

If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to agency@bernhard.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)