• Please note: Pay will be based on several factors including but not limited to education, work experience, certifications, location of residence, etc.

Executive Assistant

Hybrid Role - Downtown Los Angeles

Shell Recharge Solutions is a leader in delivering the new electric mobility future through innovative software, infrastructure, and professional services that empower utilities, cities, fleets, transit agencies, and automakers to deploy EV charging infrastructure at scale. Our technology is connecting EV infrastructure solutions with public and private charging needs in a safer, cleaner, and smarter way. Headquartered in Los Angeles, CA, the company’s global footprint spans across three continents with deployments in 13 different countries.

At Shell Recharge Solutions, we are looking for candidates who want to be a part of something bigger than themselves – passionate, purpose-driven individuals who believe having a career means making a meaningful impact on our business and the world. We believe in creating and doing ‘the right thing’ through responsible and sustainable EV deployment. We are looking for the innovative, driven to find a solution in a complex and dynamically evolving marketplace and look at “no” as just a challenge to find the next “yes”.

Shell Recharge Solutions is seeking an Executive Assistant!

Shell Recharge Solutions is looking for an Executive Assistant to join our team. The ideal candidate is a highly organized and self-motivated professional. The role will support our Chief Executive Officer (CEO) and multiple, other targeted executives. The position requires exceptional self-management, communication skills, attention to detail, problem-solving, agility, and professional maturity.

This role will provide administrative and logistical support but may include ad hoc projects as required by the business. A significant part of the role is calendar management to include scheduling of meetings, events, identifying and resolving schedule conflicts and prioritizing commitments.

You can expect to gain valuable EV industry knowledge and professional business skills. You will get a front row seat to aspects of a hyper growth company in one of the most exciting and rapidly growing industries!

What you’ll do:

• Support the CEO and multiple, other targeted executives with general administrative tasks, calendar management, travel, expenses, etc.
• Research and make recommendations to the CEO and other leaders as needed on preferred vendors, meeting timelines, projects, and processes to improve business efficiencies, operations and communications
• Respond to internal and external inquiries where possible in a timely, accurate, and confidential manner
• Plan and facilitate global leadership meetings (virtual and onsite), develop agendas, secure presenters and manage other meeting logistics
• Compile minutes/actions from executive meetings
• Handle event planning and functions including happy hours, quarterly events, and other corporate gatherings throughout the year
• Ensure supplies and refreshments are ordered and prepared for meetings and events
• Provide coordination and support for domestic and international travel
• Maintain sensitive and confidential information with a high level of discretion
• Proactively and independently manage heavy scheduling of appointments and meetings of varying complexity and time zones
• Anticipate and proactively address the needs of the CEO and other executives and follow through on various assigned tasks
• Communicate and coordinate across all levels of the internal organization
• Act as a liaison/buffer between our executives and external parties
• Apply sound judgement and take a preemptive role to resolve issues, meeting conflicts and improve communications
• Balance multiple requests and priorities in a fast-paced environment while ensuring deadlines are met
• Provide additional support to the CEO and other executives as needed

What We’re Looking For:

Basic Qualifications

• Bachelor's degree with a minimum of 3 years of relevant professional experience
• 3+ years in an administrative role (servicing C-Suite or VP level executives)
• Exceptional inter-personal, written and verbal communication skills
• Strong attention to detail
• Self-starter and problem solver who can thrive with minimal direction
• Strong proficiency in Outlook and MS Office Suite
• Working knowledge of Microsoft Teams and other messaging and conferencing apps
• Ability to make decisions utilizing sound judgement
• Natural and proactive planner who can help keep others on schedule
• Exceptional organizational and process management skills
• Ability to travel and work from the Downtown Los Angeles headquarters as needed

Preferred Qualifications

• Passion for environmental issues and renewable energy

What We Offer:

• A work environment that allows you to work with and learn from some of the best and brightest in this emerging industry
• The ability to make a difference in a world that needs our technology to help reduce carbon emissions and enable a more sustainable energy future using electric vehicle charging software, services and infrastructure
• The freedom to learn, suggest, and implement innovative new ideas applied to our systems, processes, programs and technologies
• Daily ownership of your role in a challenging, high-growth environment.
• A casual work environment and culture that support work life ‘fit’, enabling you to fit life into your work and work into your life, i.e. flexible scheduling, virtualization options, and a generous holiday package
• Well-being programs that enable you to thrive, e.g. investment in ergonomics, healthy snacks in the workplace, completely subsidized onsite gym program
• Competitive pay and benefits programs designed to enable you to thrive inside and outside of work
• Participation in Shell Recharge Solutions’ performance and rewards bonus program
• Best in class medical benefits for employees (medical, dental, vision) and a 401K program, supporting financial well-being
• Innovative Paid Time Off Program
• 9/80 Flex Work schedule
• A collaborative, progressive headquarter location at the ROW Downtown Los Angeles with fully subsidized onsite parking and access to unique food and beverage experiences.

AAP/EEO Statement

Shell Recharge Solutions is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Shell Recharge Solutions are based on business needs, job requirements and individual qualifications, without regard to race, color, creed, religion or belief, gender, age, sexual orientation, national origin, disability, veteran status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Shell Recharge Solutions will not tolerate discrimination or harassment based on any of these characteristics.

E-Verify Employer

Shell Recharge Solutions participates in E-Verify, as an employer we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.