We currently have an exciting opportunity for an Executive Assistant to provide support to the Regional Sales Directors. This person will support Regional Directors and their leadership staff who are responsible for the Central and East Regions of Cox Business with multi-state responsibility including Kansas, Arkansas, Nebraska, Idaho, Oklahoma, Rhode Island, Virginia, Florida, and Louisiana.

This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, recordkeeping, and management of special projects, as needed. The role requires sound judgment, decision-making, and confidentiality in handling sensitive information.

This position can be based in Wichita, KS or West Warwick, RI.

Primary Responsibilities and Essential Functions:

• Manages complex, changing calendars: schedule and prioritize meetings, appointments, rooms, equipment, catering, and other resources.
• Arranges travel (air, hotel, transportation) and coordinates agenda with Regional staff when required. Coordinates Regional Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate, and plans any off-site activities, provides administrative support on-site during meetings, including meeting agenda, minutes, etc.
• Prepares presentations and other documents using MS Office with an emphasis on PowerPoint.
• Screens all telephone calls, takes messages, responds to questions, and directs callers to appropriate parties.
• Maintains confidential information and secure access to sensitive personnel and company information.
• Maintains, updates, or creates databases and/or database information.
• Codes, compiles, and files correspondences, records, documents, and reports according to an established system.
• Takes and prepares notes of meetings, conferences, and similar proceedings, attend conferences to provide administrative support.
• Sorts and distributes mail and packages to appropriate team members and departments.
• Prepare courier, Fed Ex, and USPS packages for pick-up.
• Greets and assists visitors and arranges for escorts, as necessary.
• Prepares, checks, and processes expense reports and invoices.
• Prepare, organize and maintain documents and files of a complex or confidential nature, and track budget expenditures.
• Types letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
• Interacts daily with senior management executives, leadership team, and their assistants.
• Coordinate requests through various corporate depts. to include: facilities, security, human resources, and legal as needed.

Minimum

• High School Diploma/GED and 5 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 3 years' experience; or 7 years' experience in a related field
• Advanced knowledge of MS Office software (Word, PowerPoint, Excel, and Outlook) and Oracle required
• Ability to prioritize multiple work assignments by thinking and planning ahead
• Excellent planning, organization, meeting coordination, and project management skills
• Must be detail-oriented, able to develop and maintain highly efficient work environments, and able to effectively prioritize with proven time management skill
• Excellent interpersonal skills with the ability to relate professionally with executive-level management and their admins
• Demonstrated ability and experience to act proactively and to effectively anticipate and respond to the needs of the executive in a fast-paced environment
• Strong written and verbal communication skills, with the ability to use judgment to field inquiries professionally and efficiently
• Must have experience managing and maintaining confidential, business, and personnel sensitive information
• Strong calendar management skills
• Self-sufficient, driven individual capable of working with little direction to accomplish the tasks and be able to recommend improvements but at the same time be able to follow directions from upper management
• Motivated by a strong work ethic and positive attitude to ensure an effortless team environment

Preferred

• Experience in the technology/telecommunications industry would be beneficial

About Cox Communications

Cox Communications is the largest private telecom company in America, serving six million homes and businesses. That's a lot, but we also proudly serve our employees. Our benefits and our award-winning culture are just two of the things that make Cox a coveted place to work. If you're interested in bringing people closer through broadband, smart home tech and more, join Cox Communications today!

About Cox

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today!

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page .

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.